TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the brand name of Deere & Company, an American corporation that manufactures agricultural machinery, heavy equipment, forestry machinery, diesel engines, drivetrains used in heavy equipment, and lawn care equipment.
Job Title: Administrative Assistant
Duration: 7 Months
Location: Moline, IL, 61265
Job Type: Contract
Work Type: Onsite
Job Description
Specific Position Requirements:
Requirements
Experience working in a law/lawyer office
Minimum of a high school diploma with 3+ years experience in an administrative/support role is required but prefer a minimum of a 2-year degree with 2+ years of experience.
Experience with coordinating travel (airfare, hotel and car rental) - directly or by working with a travel agent and will also complete travel and expense reports.
Proficient with MS Office suite of products, with an emphasis on Excel, Word, PowerPoint, and Team
Understand the importance of confidentiality and attention to detail and have a collaborative attitude.
Assignment Description
Support at least 4 lawyers and be responsible for general administrative duties (filing, scanning, copying, records retention, etc.), including data input, scheduling meetings, coordinating events/functions, preparing correspondence and PowerPoint presentations, e-billing support, and mail distribution.
May be responsible for supporting special projects and maintaining SharePoint sites, as requested
Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager
Facilitates workflow through for the department
Develops reports
May perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases.
Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager.
Facilitates work flow through a manager's office.
Develops reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work.
Duties
Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.
Maintains and updates established web sites with the assistance of basic web publishing software applications.
May maintain databases, systems applications or files to ensure accurate and current information is available for use by others.
Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
Gathers and summarizes data from various sources in order to complete reports and special projects.
Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.
Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
Escalates complex issues for resolution as appropriate.
Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers.
May perform analysis of data and resolve discrepancies following prescribed procedures.
May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisor's signature.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
Industries
IT Services and IT Consulting
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