Administrative Project Coordinator - Houston
Description
As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES + RESPONSIBILITIES:
As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES + RESPONSIBILITIES:
- Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
- Manage and screen all calls, direct accordingly primary phone contact.
- Schedule meetings as needed.
- Conference room coordination.
- Assist in team travel arrangements as needed.
- Receive, sort and deliver mail.
- Maintain filing system organization for respective teams and individual projects.
- Assists department with transmittals and FedEx.
- Set up proposals.
- Completing and submitting Expense Reports
- Shop drawing management.
- Assist Survey organization as needed.
- Maintain deadline calendar and project status list for the civil department.
- Schedule and coordinate internal lunch and learns and continuing education seminars
- Order and maintain office supplies.
- Complete expense reports.
- Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents.
- File, scan, and archive office files and project files.
- General clerical tasks for project managers
- Help manage engineers individual continuing education records.
- Assist PM’s by drafting design proposals and amendments.
- Maintain proposal tracking system.
- Coordinate contract review for project managers.
- Manage a construction administration email address to provide architects/contractors to send submittals/RFIs/pay applications to for projects under construction Assist PM’s in preparing punch lists documentation.
- Work with PMs and APMs to develop a reusable file structure template w/ typical document used on projects already saved in folders.
- Pick Up/ Drop off project related documents from clients, municipalities, etc.
- Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
- Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates
- Ability to identify and solve complex problems.
- Excellent verbal and written communication skills.
- Ability to be both creative and analytical.
- Extremely detail-oriented and accurate.
- Proficiency in Microsoft Office Suite
- Associate degree in a relevant field, bachelor’s degree preferred.
- Experience as an administrative assistant.
- Submit resume to the People + Development team via email to careers@ddgpc.com
- Specific project experiences and responsibilities shall be provided with resume.
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Project Management and Information Technology -
Industries
Professional Services
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