Assistant Controller

Job Overview

This is a full-time, on-site position located in the Philadelphia metropolitan area. The Assistant Controller will assist in overseeing the company's financial and accounting functions (this can include AP/AR, payroll, reporting, etc.), and the integration of a new accounting software system. With a focus on continuous improvement, the Assistant Controller will report directly to the CFO and will assist with optimizing financial operations across the entire accounting department.

Company Overview:

Our client is a long-standing consulting firm primarily specializing in employee drug screening services. Services include both consultation and facilitation of various solutions for their customers’ regulatory compliance around the health and safety of employees.

Key Daily Responsibilities

• Drive the integration of Sage Intacct.
• Serve as the primary liaison for all client billing inquiries and concerns.
• Prepare and manage budgets.
• Manage and fulfill requests for invoice copies and/or discrepancies.
• Oversee and ensure the accuracy of customer account records.
• Address and rectify any billing discrepancies, ensuring resolutions are timely and accurate.
• Generate intricate monthly invoices for customers, tailored to specific requirements.
• Ensure purchase order maintenance for larger accounts.
• Spearhead customer collections efforts, ensuring prompt payment and adherence to credit terms.
• Prepare, verify, and post financial deposits.
• Process electronic customer deposits with accuracy and in a timely manner.
• Efficiently manage electronic vendor payment transactions.
• Handle credit card transactions, ensuring secure and compliant processing.
• Collaborate with the internal IT team to extract data within current systems
• Facilitate comprehensive financial statement creation.
• Conduct manual bank reconciliations.
• Make necessary corrections in the event of batch mispostings or clerical errors.

Job Requirements

• Bachelor’s degree in Accounting required. CPA preferred*
• 5+ years of professional accounting experience, 2+ years supervisory experience.
• Expert-level knowledge of GAAP and financial regulations.
• Expert-level proficiency in Excel.
• Excellent leadership and team management skills.
• Exceptional analytical and organizational skills.
• Strong Verbal, Written, and Interpersonal communication skills.
• Proficiency with Sage Intacct™ required
• SQL experience is a plus.
• Proficiency with automation tools is a plus. (e.g., Ramp, Stampli or Bill.com)