Assistant Project Manager – US based remote

Tetra Tech International Development is currently accepting expressions of interest from qualified candidates for an Assistant Project Manager. The position can be fully remote from a continental US-based location or hybrid within a commutable distance to either one of our office locations in Winooski, VT or Arlington, VA.

Position Description: The Assistant Project Manager (APM) role offers early career professionals an entry point into a career in international development. APMs receive formal training and on-the-job coaching and are assigned to Project Management Teams (PMTs) to help support at least one active project, primarily from Tetra Tech’s portfolio of USAID-funded activities. New APMs will additionally benefit from peer-to-peer learning with the existing cohort of APMs. This combination of training, coaching, and real-world work is intended to help APMs grow into well-rounded international development practitioners who understand the international development project lifecycle and have the skills to contribute project management support and expertise in both Home Office and Project Team roles. Please note that hiring is contingent upon future funding decisions

Responsibilities

• Provide day-to-day project operational and backstopping support to at least one project in an Assistant Project Manager role;
• Attend all PMT meetings (may include taking and circulating meeting notes);
• Assist with drafting requests for client approval and reviewing supporting materials to ensure they are complete and accurate;
• Assist with hiring and mobilizing consultants and hiring long-term staff (gather/review HR documents, check references, draft consultant agreement, submit travel and advance requests, review consultant invoices and expense reports, assist with salary calculations, review draft employment agreement, etc.);
• Process funds requests; assist with monthly and annual projections; assist with review of draft invoices and updating of the project workbook; review DBA and Medex charges;
• Ensure prompt payment of consultants and vendors, including conducting verbal account verifications and liaising with accounts payable;
• Lead on entering and maintaining information in Tetra Tech systems (Salesforce, Teams, etc.); assist with maintenance of project management systems to ensure that they remain relevant and are improved and streamlined to keep pace with changes in the company;
• Support organization and logistics for events such as consultations, conferences, annual work planning, etc.;
• As needed, travel to project sites to work with project teams, support events, or help fill short-term staffing needs, and support administrative project start-up and close-out tasks;
• Support subcontracting and grantmaking processes as needed;
• Manage DEC submissions; review documents and presentations for grammar, formatting, etc.; liaise with the production team on requests for editing/formatting/508 compliance support;
• Provide input in support of project management training content development for home office and project staff; provide input to continuous improvement of project systems and tools; and
• Complete necessary project management training and build foundational understanding of project management responsibilities throughout the project lifecycle; and engage in skill coaching/mentor relationships.
  
  

Minimum Qualifications Required

• Minimum bachelor’s degree, preferably in a field related to international development or one of the firm’s practice areas;
• Strong written and verbal communication skills, including strong cross-cultural communication;
• Strong attention to detail and problem-solving skills;
• Demonstrated strength with teamwork and multi-tasking;
• Effective time management and organizational skills;
• A history of academic and professional success;
• Fluency in English required; proficiency in a second language, such as French, Spanish, or Arabic preferred;
• Proficiency with MS Office applications;
• Availability for short-term international travel to developing, transitioning, conflict, and post-conflict countries;
• Current US work authorization is required at the time of application.
  
  

To Be Considered, Please Submit The Following

• Cover Letter
• CV
  
  

Please ensure that only the requested documents noted above are submitted. Only candidates who have been selected for an interview will be contacted. No phone calls, please.

Application deadline is Friday, September 13, 2024, COB, EST .

At Tetra Tech, health and safety play a vital role in our success. Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.

Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world’s most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.

Pay Transparency And Benefits Statement

Tetra Tech offers comprehensive benefit options that allow employees to design a plan based on individual needs and assists in planning for long-term financial security.  Available benefits include medical, dental and vision insurance, term life, disability, accidental death & dismemberment coverage, Flexible Spending Account (FSA), Health Spending Account (HSA), time off with pay, 401k retirement plan, and an Employee Stock Purchase Plan. Please visit Life at Tetra Tech - Tetra Tech to learn more about our benefits.

We are committed to taking a thoughtful, compliant and equitable approach to employment compensation and rate setting. We commit to providing a holistic comprehensive salary analysis, including reviews of individual skill sets and compensable factors related to qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is $51,000 to $56,000 annually.

Reasonable Accommodations

We are dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page . Our recruitment team looks forward to engaging in an interactive process to provide helpful and reasonable accommodations for candidates.

About Tetra Tech

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in 550 locations around the world. Our reputation rests on the technical expertise and talent of more than 28,000 employees who are working together to provide smart, scalable solutions for challenging projects. Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among our core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military status, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We invite applications from all interested parties.

ARD 188

Headquarter position

U.S. Teams and Clients

Administration and Operations

Additional Information

• Organization: 188 ARD