Assistant to Office Manager

We are looking for a professional and competent Office Assistant to help with the organization and running of the daily administrative operations of family companies.

What does an office assistant do?

The ideal candidate will be a hard-working professional able to undertake various office support tasks and work diligently under pressure.

This person will be comfortable working with a high degree of attention to detail and discretion and incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records, ensuring the accuracy and validity of information
• Schedule and plan meetings and appointments
• Maintain trusting relationships
• Weekly/Monthly Bookkeeping
• Complex Calendaring

Requirements

• Proven experience as a back-office assistant, office assistant, virtual assistant, or in another relevant administrative role
• Knowledge of computer systems
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office, Excel, and QuickBooks
• Excellent record keeping
• Excellent Data Entry skills and Record keeping skills
• Complex Calendaring
• Must be able to work collaboratively with the office manager and assistant, accountant, and CPA
• Confidentiality is of the upmost importance

Working Hours/Pay:

• One to two days working in the office onsite
• Hours are flexible
• Pay $28.00 - $32.00 per hour