The ACLU seeks a full-time position of Benefits Administrator in the Human Resources Department of the ACLU’s National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.
People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee base of 550+ people who are the heart of our institution. The Human Resources team invests in the welfare and development of our employees by creating a place where people love to work, grow their careers, and contribute to the success of the organization. The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its outreach efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that empower people, support and advance the institution, and enable the ACLU to deliver on its mission.
What You'll Do
Reporting to the Associate Director, Benefits & HR Administration, the Benefits Administrator will be responsible for daily operations of all benefit programs offered to ACLU National staff, as well as ACLU state affiliates located across all 50 states & Puerto Rico.
YOUR DAY TO DAY
Administer employee benefit programs, including health, dental, and vision insurance, retirement plans, and other ancillary & voluntary benefits
Maintain plan records and ensure compliance with federal regulations
Ensures that National and Affiliates are making contributions to the defined contribution 401(k) plan in a timely manner. Build out system for tracking affiliate contributions and conduct proactive outreach as needed
Audit & reconcile National and Affiliate contributions to payroll records to ensure that participants are enrolled and that the contributions made are correct. Ensure that any necessary corrections are made in timely manner
Work with affiliate locations to obtain appropriate payroll records and maintain personnel files
Remit 401(k) contributions for National Office on each pay period and audit accordingly
Maintain benefits records in Human Resources Information System (HRIS) for National and affiliate staff
Reconcile the differences between payroll registers and 941/W-3 payroll forms on quarterly and annual basis for affiliates
Prepare annual census for actuary and 401k vendor for appropriate testing purposes. Collect affiliate data and reconcile both National and affiliate data for accuracy
Assist employees with their understanding of benefit options available. Assist in conducting new hire onboarding and associated informational trainings regarding employee benefits
Provide assistance with annual retirement plan audit
Process benefits invoices on a monthly basis and reconcile all invoices/payments
FUTURE ACLU'ERS WILL
Be committed to advancing the mission of the ACLU
Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts
What You'll Bring
Demonstrated and relevant benefits & human resource experience working with benefit programs such as health & welfare, retirement, other voluntary benefits, and leaves of absence; 3+ years of experience preferred
Knowledgeable of federal, state, and local laws and regulations governing employee benefits, including ACA, ERISA, HIPAA, FMLA, and COBRA
Demonstrated proficiency with Microsoft Office products, advanced Excel skills a plus
Ability to maintain a high level of discretion in handling sensitive & confidential information.
Strong analytical and communication skills
Compensation
The ACLU values equity, transparency, and clarity in pay. Consistent with the ACLU's compensation philosophy there is a set salary for this role. The ACLU also has a locality adjustment policy that applies to salaries. The annual salary for this position is $92,431 (Level I), reflecting the salary of a position based in New York, NY. This position is subject to a hybrid schedule of 2 days/week or 8 days/month in-office.
WHY THE ACLU
For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.
We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being.
At the ACLU, we offer a broad range of benefits, which include:
Time away to focus on the things that matter with a generous paid-time off policy
Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
Plan for your retirement with 401k plan and employer match
We support employee growth and development through annual professional development funds, internal professional development programs and workshops
OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY & INCLUSION
Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity, accessibility, and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.
With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.
The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email benefits.hrdept@aclu.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
Non-profit Organizations
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