Building Secretary (10 month)

The Pine-Richland School District is currently seeking a Building Secretary (10 month) to support students, staff, and community members at Richland Elementary School. In addition to access to a top-notch family benefits plan, the starting rate of this position is $15.50/hour.

Pine-Richland School District

Position Description

Position Title: Building Secretary (10 month) Department: Richland Elementary School Reports To: Building Principal Status: Full-Time / Non-Exempt / PRESPA Bargaining Unit

Summary

Provide general secretarial and clerical support to the building principal. Greet visitors, receive and respond to in-person, telephone and e-mail inquiries and correspondence, and facilitate communication of information between building administrators and faculty, staff, parents, students, and other members of the public.

Essential Duties And Responsibilities

• Provide clerical and office support to the building principal, including scheduling, filing, making/taking/routing phone calls and emails, and preparing correspondence, mailings, and other documents.
• Type, prepare, distribute, file records/reports, correspondence, mailings, and other related documents connected to building functions and needs.
• Greet parents, students and other individuals contacting or visiting the building and respond to inquiries.
• Order, process, and maintain office materials, equipment and inventories; including stock/supply room.
• Monitor and process student attendance records, medical excuses, parent excuses, tardys, early dismissals, and other attendance documents.
• Respond to inquiries from students, teachers, and parents regarding attendance rules, absences, suspensions, and enrollment status.
• Maintain detention and suspension assignments due to attendance.
• Coordinate daily substitute staffing needs, including class coverages, substitute materials, and other staffing assignments, as needed.
• Maintain accurate and complete records, as required by law, and ensure that all activities comply with Board policies, rules and guidelines and all administrative requirements.
• Maintain effective working relationship with professional and support staff, administration, students, parents and community groups.
• Assist with the updating of the Emergency Operations Plan, Emergency Evacuation Maps, and other building-level safety and security documentation.
• Attend building and team meetings as necessary.
• Assist with the preparation and distribution of required reports.
• Regular and timely attendance.
• Assist with the management and updating of the principal's calendar.
• Make PA announcements and distribute other faculty and staff communication, as needed.
• Monitor building calendar for scheduled events, both during and after the school day.
• Assist with the coordination of building events and programs.
• Ability to operate standard office equipment (i.e., fax machine, copiers, scanners).
• Other duties as assigned by the Building Principal or their designee(s).
  
  

Supervisory Responsibilities

Monitor office workload and provide assistance and direction where necessary to other staff. Student and parent volunteers, as needed.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education And Experience

High school diploma or general education degree (GED); plus general office experience or training. Strong word processing skills are required; knowledge of spreadsheets, desktop publishing, and presentation development preferred. Current criminal record/child abuse clearances required.

Confidentiality

Respects and maintains the confidentiality of student records, personal communication and family background at all times.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively speak and present information in one-on-one and small group settings with parents, staff and students.

Computer Skills

Proficient with personal computer programs, text documents, spreadsheets, databases, presentation development, and desktop publishing.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, and percent. Able to draw and interpret line and bar graphs.

Reasoning Ability

Able to apply common sense understanding to carry out detailed written or oral instructions. Able to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS And ABILITIES

Able to type a minimum of 55 words per minute. Able to operate a variety of standard office machines. Able to develop effective working relationships with students, staff and the school community. Able to communicate clearly and concisely, both orally and in writing. Exhibit patience when dealing with parents, students, faculty and staff. Able to perform duties with awareness of all district requirements and school district policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand, walk, sit, and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. Physically able to perform job responsibilities, including able to lift, handle or push at least 25 lbs. on a regular basis. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually moderate, but will vary depending on the time of day and activity within the office setting. The employee is continuously interacting with the public, staff and students. The employee will frequently be required to meet multiple demands from several people.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) And is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.