Contract, Office Manager

The Company

Flagship Labs 97 Inc. (FL97) is a privately held early-stage technology company pioneering the application of artificial intelligence to transform every aspect of the scientific method. FL97 is backed by Flagship Pioneering which brings the courage, long-term vision, and resources needed to realize unreasonable results. Join our mission-driven team and contribute to the future of science.

We’re seeking an energetic and motivated Office Manager with 4+ years of experience to curate a warm and welcoming workplace that supports employee productivity and engagement. In this role, you will work closely with our Administration, Facilities, and Leadership teams to establish policies and implement strategies that make for a safe, innovative, and collaborative workspace. You will ensure that our workplace continues to fulfill the needs of the organization and our team as a whole. The ideal candidate will be comfortable working in a fast-paced environment and is energized by being the point person for a variety of critical path items. If this sounds like a good fit, we’d love to hear from you!

The Role:

Reception and Office Management

• Act as the receptionist and point-person for team members and visitors to ensure everyone has an exceptional experience while on-site
• Manage ordering and stocking of office provisions with the vendor (beverages, snacks, health products, office supplies)
• Manage daily company lunch catering service, and set up special company lunches as needed
• Maintain excellent relationships with our vendors, facilities support personnel, and building managers.
  
  

Administrative Support

• Provide occasional administrative support as needed to key members of the company by serving as backup Executive Assistant to CEO, CSO, and CTO
• Assist in running company-wide meetings such as Town Halls and seminars
  
  

IT and Technical Support

• Act as the first line of defense for our IT team by troubleshooting minor technical issues related to conference rooms, Zoom glitches, forgotten laptop chargers/adapters etc.
  
  

Employee Experience And Engagement

• Proactively identify areas where we can improve the employee experience by working cross-functionally to make positive changes
• Play a key role in welcoming new employees by owning important pieces of the Onboarding checklist
• Act as point of contact for new hires and organize all onboarding activities and informational resources
• Lead our Party Planning Committee/Committee to Plan Parties with enthusiasm - help the team celebrate birthdays, work anniversaries, holidays, host bi-weekly Happy Hours
  
  

Records and Financial Management

• Manage electronic and hard-copy filing systems of packing slips to maintain financial accuracy
  
  

Special Projects

• Participate in special projects as they come up based on your interests, career goals, and capacity
  
  

Your Qualifications

• Bachelor’s Degree preferred
• 3-5+ years of relevant experience in office management/administration
• Previous experience in biotech, hospitality, or operations preferred
  
  

Your Strengths

• Experience working in a fast-paced, cross-functional, dynamic environment
• High-energy and an innate desire to be helpful
• A can-do attitude and strong problem-solving skills, a bias towards action and execution
• Great influencing and relationship building capabilities
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs
• Ability to manage conflicting priorities and deliver critical assignments on time and within budget
• Proficient in Microsoft Office (ideally, advanced knowledge of Outlook), Slack, Zoom and are relatively technically savvy all around
• Excellent written and verbal communication skills
• Attention to detail – you know that the little things are the big things
• Ability to work with minimal supervision and maintain a high standard of confidentiality
  
  

About Flagship

Flagship Pioneering is a platform innovation company that invents and builds platform companies, each with the potential for multiple products that transform human health or sustainability. Since its launch in 2000, Flagship has originated and fostered more than 100 scientific ventures, resulting in more than $90 billion in aggregate value. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies. Learn more about Flagship at www.flagshippioneering.com.

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.