The Contracts & Grants Research Administration Manager position is in the Department Otolaryngology - Head & Neck Surgery. Using skills as a seasoned, experienced research financial administrator, the individual will lead a team of financial post-award analysts for the department.
The Contracts & Grants Research Administration Manager will supervise a team of post-award staff working on grants and contracts according to established policies, practices, and defined internal controls. They will monitor the fiscal budget of contracts and grants, develop a continuous learning program, defining departmental policies, procedures, and templates to standardize financial portfolio management of each principal investigator across the department. The role will serve as a subject matter expert in all aspects of financial portfolio management, including federal, state, and private contracts and grants, as well as gift and discretionary funds.
In addition, the Contracts & Grants Research Administration Manager is responsible for financial oversight and analytical analysis of a post-award portfolio of complex grants and awards for Principal Investigators supported by the department. They will develop and analyze budget plans and create monthly projections of expenses and balances to support decision-making that are consistent with the award terms and that allow efficient administration to minimize audit risk.
The individual must be able to coordinate between multiple sites, institutions, and investigators and navigate complex funding agency guidelines. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and workflow analysis. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions.
NOTE: This position is 100% Remote with Quarterly on-site attendance
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $108,800 - $163,200 (Annual Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The UCSF Department of Otolaryngology-Head and Neck Surgery (ONHS) at the University of California, San Francisco is a recognized leader in clinical care, research, and education. The Department of ONHS consists 9 clinical divisions performing ~83,000 procedures including General Otolaryngology; Pediatric Otolaryngology; Head & Neck Oncologic Surgery & Endocrine Surgery; Laryngology; Otology, Neurotology, & Skull Base Surgery; Rhinology & Sinus Surgery; Facial Plastics & Reconstructive Surgery; Sleep Surgery; and Audiology. Outpatient and inpatient clinical activities are performed across 7 sites across the SF Bay area – Mt. Zion, Mission Bay, Benioff Children’s Hospital Oakland, Zuckerberg San Francisco General, San Francisco VA, Redwood Shores, and Berkeley Outpatient Clinic. The Department of OHNS also consists of 5 research laboratories with ~$11M in sponsored research revenue in FY24/FY25 – Coleman Memorial Laboratory, Speech Neuroscience Laboratory, Epstein Laboratories, Head & Neck Cancer Research, and Skull Base and Cerebrovascular Lab.
The department consists of approximately 50 faculty members and 105 non-faculty academic and staff employees, including postdocs, visiting scholar’s clinical volunteers, emeritus faculty and staff volunteers, 25 residents & 4 fellows, with a total expenditure budget of ~$44 million. The department has experienced rapid growth and has increased faculty by >20% in the last 4 years. Additional recruitment and lab expansions are planned over the next three years.
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
Minimum of 5 years of related experience.
Minimum of 3 years of years lead/supervisory/manager experience.
Thorough knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.
Thorough knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policies, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
Thorough knowledge of and ability to interpret and apply sponsor policies. Knowledge of current compliance regulations in all areas of research administration
Ability to manage high volume and complex transactions.
Ability to perform highly complex financial analysis and customized reporting.
Thorough knowledge of policy and its interpretations.
Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Proficiency in use of common desktop / web applications.
Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
Preferred Qualifications
Certified Research Administrator (CRA).
Thorough knowledge of and ability to interpret and apply institutional and departmental policies.
About UCSF
At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what’s possible for the patients we serve – a promise we share with the professionals who make up our team.
Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
006216 CONTRACTS AND GRANTS SUPV 2
Job Category
Accounting / Finance, Professional and Managerial, Research and Scientific