The Corporate Administrative Assistant ensures efficient operations and exceptional service within our corporate office. This role involves handling incoming calls, managing office supplies, and assisting with various administrative tasks.
Responsibilities/Duties
Phone Coverage:
Ensure corporate phone coverage from 8:00 AM to 5:00 PM.
Professionally handle incoming calls and route them to the appropriate personnel.
Manage all general faxes, voicemails, and emails, ensuring timely distribution.
Administrative Support:
Maintain, process, and approve office supply inventory for all branches, including the corporate office.
Order and restock kitchen essentials.
Sort and deliver corporate mail daily.
Input leads into the IDI customer management software.
Assist in managing travel arrangements for employees, candidates, and customers of IDI.
Project Support:
Collaborate with the administrative team on ongoing projects.
Leadership Competencies
Leads Self
Communicates Effectively & Candidly
Drives for Results
Demonstrates Accountability
Takes Initiative
Collaborates
Qualifications/Skills
Excellent customer service skills with an upbeat and approachable attitude.
Ability to thrive in a fast-paced environment.
Proficient in listening, verbal communication, and written communication.
Detail-oriented and organized.
Adaptable and able to manage changing priorities effectively.
Proficiency in Microsoft Office tools, including Word, Excel, and PowerPoint.
Familiarity with office machines (copiers, faxes, postage meters, computers).
Skilled in handling multi-line phone systems.
Education And/or Experience
0-2 years related work experience preferred.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Wholesale Building Materials
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