Creating Peace of Mind by Pioneering Safety and Security
At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.
Corporate Paralegal - Carmel, IN (Hybrid)
Reporting to the Senior Legal Manager – Corporate and Securities, the Corporate Paralegal will provide corporate governance and legal entity management support for the Company’s 100 global subsidiaries and manage the legal invoice process for global legal matters. The Corporate Paralegal will also partner collaboratively with other functions, including corporate treasury, corporate and local tax, corporate and local finance. Requires the highest levels of professionalism, attention to detail, organizational skills, and use of judgment and discretion. The role is based in the Carmel, Indiana location.
What You Will Do:
Maintain the Company’s corporate structure chart; organize and maintain corporate minute books and the subsidiary management database for all global subsidiaries.
Manage subsidiary annual meeting process of all global subsidiaries, which includes drafting of board and shareholder resolutions to elect directors and officers, approve annual accounts, and coordinate signatures and filing.
Manage the preparation, processing and filing of regulatory state filings for all domestic subsidiaries.
Liaise with outside counsel and outside vendors to maintain and support compliance with local legal requirements as applicable, including, but not limited to UBO updates, notarizations, token certification requests, etc.
Support and coordinate the formation or integration of new entities across the globe.
Coordinate and prepare necessary documents for effective entity management, including governing documents, intercompany agreements, and banking resolutions.
Arrange internal director and officer signatures on various corporate filings and documents.
Respond to requests related to global subsidiary matters received from various departments within the Company.
Support significant corporate transactions, including tax and finance transactions, capital changes, dividend payments, restructurings, mergers, dissolutions, contributions, etc.
Prepare certified resolutions and documents, incumbency certificates and respond to AML/KYC requests for internal and external partners.
Legal Operations
Manage the vendor payment process using Legal Tracker for global legal matters.
Support accrual inquiries from the finance team and other departments within the Company.
Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel Billing Guidelines.
Support in managing legal budget and operations for the global Legal department.
What You Will Need To Succeed
Minimum of 3+ years of previous corporate legal experience in a law firm or corporate legal department, or comparable similar experience required.
Bachelor’s degree required or an Associate’s degree and a Paralegal certificate.
Experience in International subsidiary management preferred.
Legal operations experience a plus.
Proficiency with Microsoft Office Suite (including Word, Excel, and PowerPoint), Outlook365 (Teams), SharePoint and Adobe Acrobat.
Experience with Diligent Entities, GEMS or other similar software preferred.
Experience with Legal Tracker or similar e-billing software preferred.
Flexibility and willingness to optimally work across time zones.
Must have excellent attention to detail and be highly organized.
Resourceful self-starter with strong problem-solving and analytical skills.
Excellent written and verbal communication skills.
Ability to prioritize multiple time-sensitive tasks in a fast-paced setting.
Sound judgment and ability to take initiative.
Highest degree of professional discretion and confidentiality.
Professional demeanor and attitude.
Proven ability to work independently.
Collaborative and team player.
Receptive to feedback and willing to learn.
Why Work for Us?
Allegion is a Great Place to Grow your Career if:
You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”.
You’re looking for a company that will invest in your professional development. As we grow, we want you to grow with us.
You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!
What You’ll Get From Us
Health, dental and vision insurance coverage, helping you “be safe, be healthy”.
A commitment to your future with a 401K plan, offering a 6% company match and no vesting period
Tuition Reimbursement
Unlimited PTO
Employee Discounts through Perks at Work
Community involvement and opportunities to give back so you can “serve others, not yourself”
Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching
Apply Today!
Join our team of experts today and help us make tomorrow’s world a safer place!
Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.
We Celebrate Who We Are!
Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.