Documentation Admin

GeoTek is currently looking to fill an opening at our Las Vegas office. Incorporated in 1997, GeoTek is a full-service consulting firm currently specializing in all your environmental and geotechnical needs, including construction materials testing and inspection services. These services are provided by a diverse team of professionals who are passionate about their careers and who carry a specialized knowledge of their profession. GeoTek is committed to the principles of client service and sound professional advice. We pay attention to these cost-effective basic values, and pride ourselves on doing high quality work that presents real value to its clients. We approach every project with a team concept in mind, and our reputation for high quality and timely service, at competitive prices has established us as an industry leader.

Location: GeoTek Operations Limited (Next to McCarran International Airport)

SUMMARY:

Performing day-to-day administrative tasks to assist with the filing and scanning of daily field work.

Duties may include, but are not limited to, answering phone calls, collecting details and accurately scheduling jobs, communicating scheduling information to the appropriate employee, and replying to a variety of both employee and client inquiries

SUPERVISION EXERCISED/RECEIVED:

Immediate Supervisor: Field Supervisor

Direct Supervisory Responsibility: None

ESSENTIAL JOB FUNCTIONS AND DUTIES:

• Collect paperwork from the “in” basket.
• Scan all paperwork into master file.
• Sort paperwork for manager review
• Track paperwork, supply manager with missing paperwork tracker.
• Give sorted paperwork to managers
• Filing returned paperwork into file cabinets.
• Create temp file from Master file for extraction.
• Extract files from temp file into job folders on server
• Delete / maintain temp files
• Maintain master scanned file by day
• Assisting in locating paperwork for final reports and billing
• Maintain concrete ticket file
• Upload Clark County Anchor reports
• Submit City of Las Vegas Anchor reports
• Other duties may be assigned as needed.
  
  
  

EDUCATION/EXPERIENCE:

1+ year in administrative role or similar capacity highly preferred

QUALIFICATIONS (KNOWLEDGE/SKILLS/ABILITIES):

• Good typing skills, attention to detail, and accurate data entry abilities
• Knowledge and ability to use computer applications and other office equipment
• Intermediate knowledge of Microsoft Word, Excel, Outlook, Nitro, and basic computer functioning
• Ability to communicate verbally and in writing and follow directions
• Ability to work independently and handle multiple tasks in an organized manner
• Ability to work with and maintain confidential information
  
  
  

CERTIFICATIONS/LICENSE

No required certifications or licenses.

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

Performing general physical activities related to the workplace such as talking, hearing, and seeing, especially where one must frequently convey detailed or important information quickly and accurately. Average hearing and conversational skills and the ability to properly receive information. Finger dexterity- the position uses repetitive movements of the wrists, fingers, and hands. Average visual abilities that allow one to inspect and prepare documents, manipulate tools, and operate office machinery. Position is highly sedentary and largely includes sitting, with occasional standing, walking, and bending over. May exert up to 10lbs occasionally.