In partnership with Director of Early Care and Education (DECE) and Early Education Center Manager, the Early Education Center Coordinator (EECC) supports with the day-to-day operations of the Early Education Center as well as elements of early education program administration, supervision, and monitoring. The EECC will support with direct supervision of the day-to-day needs of the center education staff, ensuring alignment with California Department of Social Services (CDSS), Early Head Start (EHS), CACFP and COA standards.
Essential Job Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Compliance & Records
In partnership with the EE Center Manager ensure compliance with licensing, Head Start Performance Standards, CDSS requirements, and COA standards, Title 5 & 22, and all other program regulations, policies and procedures, including annual payments for licensing, police commission permit, and fire department permit.
Participate in the planning, implementation, review, and updating of annual program goals/objectives, policies/procedures, and activities to ensure compliance with relevant performance standards, and achieve the implementation of the program’s mission and objectives
Ensure that Center-based documentation and reports are complete, current, and accurate including Department of Children and Families Services (DCFS), California Community Care Licensing (CCL), annual CCL immunization reports, personnel roster, etc. as needed
Ensure accurate, complete, and confidential maintenance of employee and children’s records; conduct regular (at least quarterly) review of children’s files to ensure all CCL required documents are in file, in the absence of EE Center Manager
Daily Operations
Monitor the day-to-day operations of the Early Education Center; ensure maintenance of a safe, secure, and well-maintained facility that is in compliance with all pertinent regulations and program/accrediting body standards, including supporting Nutrition Specialist in ensuring compliance with all CACFP requirements and relevant regulations
Support EEC Manager with plan for daily center staffing; provide classroom coverage when needed
Along with other early education leadership, provide input quarterly for center newsletter
Update CCL forms as needed (personnel roster, child roster, evacuation plan etc.)
Support and follow all mandated reporting procedures and policies
Monitoring
In partnership with the Early Education Center Manager:
Support staff (if coverage is needed in classrooms) with time management to complete tasks on yearly roadmap (e.g. DRDPs, Home Visits, Parent-Teacher Conferences, Individualized Development Plans, ASQs, etc.)
Working closely with DECE, track and monitor progress on meeting EHS, and CDSS continuing application guidelines: dual-language framework, Conscious Discipline strategies, literacy development, STEM, school readiness goals, and other education-related benchmarks
Support as needed the completion of Environment Rating Scale (ITERS/ECERS/FCCERS) yearly
Provide support as needed for the implementation of: Parent-Teacher Conferences, home visits, DRDP-2015 assessments, Environment Rating Scales, Individualized Development Plans, school readiness goals, and all other education related programmatic goals/plans
Support teaching practices SMART goals for staff through regular classroom monitoring and follow up with Early Education Coaching Manager.
Support teaching staff with day-to-day operational coaching and decision making (e.g. supervision of children, parent concern, etc.)
Review lessons plans on a weekly basis
Program Meetings
Working with the Early Education Center Manager, conduct weekly staff meetings
Work with Head of Educational Excellence to support Teachers Leading Teachers group
Participate in management meetings as needed and one-on-one semi-monthly supervision meetings with DECE
Generate program data for Performance and Quality Improvement (PQI) efforts and participate in PQI as needed
Provide monthly 1:1 supervision (1/2 hour) for all teaching staff
Participate in Safety Committee meetings
Parents, Caregivers and Community
Together with Early Education Manager, coordinate implementation of annual parent survey across all early education programs
Participate in community needs assessment(s), self-assessment, and health and safety committee, staff, and program consultants
Working closely with Allies’ family engagement team, Early Education Center Manager, plan and oversee the implementation of activities to engage and involve parents/caregivers
Attend Connecting Parent meeting and other parent and agency events as needed
Serve as a representative of Allies in the community/attend meetings as appropriate
Human Resources
Participate in the hiring and training of early education teachers, home educators, family support specialists, child development specialists, and other roles as needed
Support coordination with Human Resources to review and update staff records to ensure requirements are met
In collaboration with EE Center Manager, complete and conduct performance evaluations and professional development plans for staff
Other
Attend meetings and trainings as requested to keep abreast of trends in the various service areas
Perform other relevant responsibilities as required by the agency and as assigned
Communicate and collaborate effectively with all Managers and educators as well as other comprehensive team members
Model the Standard of Conduct Policy when interacting with parents, community members and Colleagues
Understand and follow all Council of Accreditation (COA) policies and procedures
In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this.
Evening and weekend work as required
Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and philosophy.
Qualifications & Education
Minimum of one to two (1-2) years leadership and administrative experience
Bachelor's Degree required in Early Childhood Development, or related field
Hold a current Child Development Site Supervisor Permit from the California Commission on Teacher Credentialing
Experience working with infants/toddlers and preschoolers' principles and practices
Experience working in or overseeing Early Head Start, Head Start and/or California Department of Social Services
Ability to plan, organize and oversee high quality early childhood care and education programs
Working knowledge of Community Care Licensing regulations
Knowledge of data analysis, MIS systems and reporting procedures
Strong and effective verbal and written communications skills required
Bilingual in English and Spanish a plus but not required
Creative problem solver with a can-do attitude
Must be detail-oriented and possess excellent organizational and analytical skills with the ability to research best-practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects
Ability to prioritize workload, multi-task and be flexible
Ability to liaise effectively with a range of relevant authorities, individuals and organizations; demonstrated effective interpersonal, leadership, public speaking and management skills
Desire to be a part of a diverse team, and the ability to both think independently and work collaboratively
Experience working with diverse groups and populations
Working knowledge of budgets and expense reports
Experience in program, finance, compliance and evaluation in a non-profit organization
Strong computer literacy skills (MIS, word processing, database and spreadsheets, internet and email use required)
Must be responsible, be able to handle confidential information, organize effectively, and work independently
Passionate about learning and possesses curiosity about issues affecting children and families
All employees, regardless of position, serve as role models for children and families who are served by our agency.
Successful completion of pre-employment physical, TB test/PPD risk assessment, proof of immunizations for Covid-19 + booster, pertussis (Tdap), measles (MMR) and influenza (can decline)
Class “C” driver’s license, proof of insurance and access to reliable transportation required
ModernHR is an equal opportunity employer and we are committed to Equal Employment Opportunity regardless of race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, history of disability or perceived disability, and per the Fair Chance Ordinance will consider qualified applications with criminal histories in a manner consistent with the ordinance.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Education and Training
Industries
Human Resources Services
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