EHS Coordinator 1

Description

Our Smart Buildings help to create efficient, safe, responsive, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve peoples’ lives. This is an on-site position to work at Genentech’s South San Francisco, CA campus to support the fire service team with document control, permit management, service call and inspection scheduling, financial documentation, and work order close- out to ensure service tasks move smoothly through service milestones.

Responsibilities

• Maintain documentation for service request booking packages, ensuring that packages are complete and kept up to date.
• Coordinate material purchasing and delivery, track shipments, and account for costs.
• Maintain billing and collections documentation; communicate issues to the site management team.
• Create purchase requisitions for subcontracts. Complete subcontract agreements and bond documents, when required (Client).
• Create a monthly snapshot for all service requests and identify changes in planned costs.
• Track timesheet submittals for service requests and ensure all timesheets are submitted before month-end.
• When closing service requests, ensure they do not have unissued material, are 100% billed, and do not contain committed costs.
• Manage, document, and periodically monitor system impairment requests via permit vision.
• Provide time and material estimates/ quotes to contractors upon request.
• Schedule service requests upon receiving an approved quote and PO#.
• Verify permit validity via gCal for potential discrepancies and/ or changes.
• Track and maintain fire alarm & fire sprinkler inspection schedule and create work order notifications for work due and assign to field technicians.
• Place fire alarm systems offline via monitoring (MasWeb) during emergency requests.
• Order safety and training supplies for Client technicians.
• Adhere to GNE special projects and requests.
  
  

Qualifications

• High school diploma or state-recognized GED
• Excellent organizational and interpersonal skills
• Ability to read and understand contract documentation
• Familiarity or experience with HVAC/Fire Alarm/Security systems preferred
• Proficient in Microsoft Office and business software systems (e.g., SAP)
• Good verbal and written communication skills in English
• Qualified applicants must be legally authorized for employment in the United States
• Candidates must meet site specific safety and health requirements
  
  

Benefits

• Company cell phone and laptop
  
  

Vaccination Notice

Additional Details

• EHS Coordinator 1|CA
• Does this worker qualify for overtime? : Yes
• Commercial Title : Project Coordinator
• Vaccination Notice : This position requires Contingent Workers to be fully vaccinated against COVID-19 unless they are granted a medical or religious exemption.
• Is this position for a pre-identified (PAYROLLED) candidate? : RECRUITED
• If this is a pre-identified (PAYROLLED) candidate, please see note below and provide the following: : Name: Email Address: Phone Number: Pay Rate: Please also attach the pre-identified candidate's resume
• Will this contingent worker require a computer or systems access or utilize a timeclock? : Yes
• Time System : Dayforce
• Timeclock/Shift : Dayforce|1|US_CLT_800AM_16PM_12M
• Enter Shift Start and End Time : 8-5
• Is there potential for this to convert to a full time position? : Yes
• Non-Employee Class : Temporary Agency Worker
• Will the worker be required to travel for Client? : No
• Is there potential for this assignment to be extended beyond 13 weeks? : Yes
• Type of assignment : Full-time
• Does this position support customers with Vaccination requirements? : No
• Additional information regarding question above: : If Yes: This position supports a Client customer that requires all employees and vendors to be fully vaccinated against COVID-19 where permitted by applicable law and in accordance with an accommodation based on legally protected reasonsIf No: Where permitted by applicable law, Client may require employees to be fully vaccinated against COVID-19 based on job requirements, and in accordance with an accommodation based on legally protected reasons.