Events Coordinator (FL)
Events Coordinator (FL)
Islamic Relief USA
Sunrise, FL
See who Islamic Relief USA has hired for this role
Status: Regular, full-time
Division: Fund Development
Location: Orlando-Tampa-Fort Lauderdale, FL
Essential Duties And Responsibilities
- Supports in planning and coordinating special events, guest speaker tours, concert tours and fundraising programs.
- Assists in creating, organizing and implementing community fundraising programs.
- Helps identify prospective event sponsors.
- Negotiates contracts with facilities and hotels and manages the budget for all events.
- Facilitates services for events, such as accommodation and transportation for participants, catering, signage, displays, etc.
- Coordinates schedules for speakers, performers to ensure a smooth flow of the event.
- Represents Islamic Relief USA at local functions.
- Assists in planning yearly and quarterly regional plans and Keeps detailed timeline of the events
- Assists in planning and attending fundraising and sponsored community events.
- Sorts and distributes incoming mail and fax.
- Records and reports minutes during quarterly meetings.
- Manages official records, including financial records.
- Manages incoming donations and completes paper work.
- Schedules office meetings and follows-up.
- Punctually prepares and submits office reimbursement forms as needed.
- Ensures that expenses and invoices are paid in an accurate and timely manner.
- Plans and leads meetings with staff and volunteers.
- Extends and maintains communication with volunteers.
- Serves on task forces and committees related to volunteerism.
- Must be able to independently Travel within region in order to attend and work events as needed.
- Recruits volunteers for local and national events.
- Follows up with potential volunteer emails and phone calls.
- Be on-site to oversee the setup and ensure that the event runs according to schedule
- Be a point of contact for both clients and vendors.
- Event coordinators must be quick thinkers and problem solvers. If issues or unforeseen challenges arise during the event, they need to address them promptly to keep things on track.
- Be a liaison with various vendors such as catering services, audiovisual technicians, decorators, and others.
- Negotiates contracts, coordinate services, and ensure that all vendors are aligned with the event's requirements.
- Plans and coordinate logistical details, including transportation, accommodations, itineraries, permits or licenses.
- Conducts a post-event evaluation to assess the success of the event, gather feedback, and identify areas for improvement.
- Works independently and with the larger teams.
- Must be able to travel nationally.
- Perform other duties as assigned.
- Bachelor’s degree required.
- Strong organizational and time management skills and strong people skills
- Excellent oral and written communications skills.
- Strong attention to detail: excellent time-management, networking and multitasking skills.
- Work independently and in a team and possess strong time management skills
- Experience in formulating and managing multiple event budgets.
- Ability to work in a fast-paced and demanding environment.
- Proficient in MS Office Suite.
- Strong sense of ownership over projects and tasks, and able to identify new opportunities.
- The candidate must show the commitment to IRUSA’s faith inspired values and principles as well as a commitment to the vision and mission of the organization.
- Proficiency in a second language is a plus.
- Be flexible and adaptable to changes with quick adjustments
- Be able to travel to various cities for events and conferences
- Must be eligible to work in the United States.
- Highly organized, detail-oriented, and possess strong communication and interpersonal skills
- Be able to work under tight deadlines and in fast-paced environments
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Management and Manufacturing -
Industries
Non-profit Organization Management
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