Manage and organize executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
Prioritize and resolve scheduling conflicts and ensure executives are prepared for meetings and engagements.
Communication Management:
Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
Draft and proofread communications, including reports, presentations, and correspondence.
Meeting and Event Coordination:
Plan, organize, and coordinate meetings, conferences, and events, including logistics, agendas, and follow-up.
Prepare meeting materials and ensure that all necessary equipment and resources are available.
Document Preparation and Management:
Prepare, edit, and proofread documents, reports, presentations, and spreadsheets.
Maintain and organize files and records, ensuring accuracy and confidentiality.
Travel Coordination:
Arrange travel itineraries, accommodations, and transportation for executives.
Ensure all travel arrangements are efficient and cost-effective.
Office Management:
Oversee office supplies and equipment, including ordering and inventory management.
Coordinate with other departments to ensure smooth office operations.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion.
Ensure that all activities are conducted with confidentiality and in compliance with company policies.
Project Assistance:
Assist with special projects and initiatives as required, including research, data analysis, and report generation.
Provide administrative support to project teams and stakeholders.
Skills and Qualifications:
Experience: Proven experience as an executive assistant or in a similar administrative role, with a track record of supporting senior executives.
Skills: Exceptional organizational and time-management skills, strong communication and interpersonal abilities, and proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
Knowledge: Familiarity with office management procedures and best practices, and understanding of business operations and confidentiality requirements.
Education: A high school diploma or equivalent is required; a degree in business administration or a related field is preferred.
Competencies:
Attention to Detail: Ability to manage multiple tasks with accuracy and thoroughness.
Problem-Solving: Strong analytical skills and the ability to handle unexpected issues effectively.
Adaptability: Flexibility to adapt to changing priorities and work in a fast-paced environment.
Professionalism: Demonstrates a high level of professionalism and a positive attitude
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Warehousing and Storage
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