Executive Administrative Assistant

Position Summary

In support of Morehouse School of Medicine’s Vision; “Leading the creation and advancement of health equity,” the Office of the President and Dean is seeking an Administrative Assistant to join their team. The Executive Administrative Assistant will support the Chief Innovation Officer and the Senior Vice President for External Affairs and Innovation with preparation for the Board of Trustee meetings and presentations, logistics, and institutional projects as delineated.

Minimum Qualifications

Two-year degree in business administration, communications, or a related field. Seven years of office administration, senior secretarial or related experience is acceptable in lieu of a two-year degree. Two to four years prior experience providing administrative support at the Director or VP level. Ability to thrive in a fast-paced environment and operate with a high sense of urgency. Ability to observe strict confidentiality in all aspects of services provided. Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients. Intermediate or higher proficiency in MS Office – including Word, Excel, PowerPoint & Outlook. The ability to type or keyboard 60 accurate words per minute.

Preferred Qualifications

A bachelor’s degree in business administration, communications, or a related field. Three years or greater of experience providing administrative support at the executive (“C-suite”) level. Experience with meeting preparation and materials development including Board of Directors meetings. Project management skills. Ideal candidate will have worked in highered, academic health sciences, and/or academic medicine.

Description of Job Duty



Description of Job Duty



Description of Job Duty



Description of Job Duty



Description of Job Duty



Description of Job Duty



Description of Job Duty



Description of Job Duty



Description of Job Duty

Manages the daily operations and functions of assigned areas Plans and organizes departmental meetings and training sessions May be responsible for maintaining department director’s and/or chair’s calendar Assists in development of administrative departmental operating policies May coordinate and plan special events and activities Serves as department liaison for customers and responds to inquiries and general information requests Prepares and composes special project reports, correspondence of a confidential and complex nature, letters, memorandum, and other documents Composes routine correspondence, types, formats and proofreads memos, letters, forms, manuscripts, and grant proposals Responsible for working with Faculty Affairs and Credentialing in the on-boarding process for new faculty.