Executive Assistant

Working with a top client looking to cover a maternity leave - the ideal candidate will come from fast paced retail or a large corporation and have experience assisting one or more C-LEVEL EXECUTIVES!

• Basic EA assistance for the Chief Supply Chain Offer- calendar, expenses, travel - Must know Concur (book car service for Executive when he is in NYC) to and from airport, Ubers etc.
• Travel is key in this role. EA must act like they are the one traveling that day and what must be done to get them to their destination.
• Multi-tasking is key. Some days will be extremely slow, and others will fly by
• Work with other EAs in the building for scheduling of mtgs for Senior Execs
• Need to be able to communicate frequently and promptly using text / email / MS Teams to COO
• Meet with COO weekly to go over calendar & travel
• When COO is in the office - grab his coffee in the mornings and his lunch in the afternoon
• Make dinner and/or lunch reservations if needed
• Schedule and attend bi-monthly team meetings, take notes if needed
• Must have full knowledge of MS Office Suite.
• Knowledge of MAC / apple products is a plus
• Plan offsite meetings (if applicable during the maternity leave) - work with travel department to reserve hotel room block, event meeting space, giveaways, and activity
• Assist with holiday gift for direct reports and / or bereavement flowers/ sending food etc to employees for special occasions throughout USA.
• Shipping packages
• Team is not based in NY so a lot of calendar coordination / time zones
• Enter guests into security systems / reserve conference rooms when needed
• Assist with office catering when needed for mtgs
• Combine decks (PPP) for annual Supply Chain Operations town hall and virtually run town halls if needed.