Executive Assistant

We have an excellent opportunity for a highly organized individual to support executive leaders

at our headquarters located in the Boca Raton/Palm Beach Gardens, FL area.

The ideal candidate possesses strong decision-making and problem-solving skills and the ability

to build trust while managing highly sensitive and confidential information.

If you have a proven track record of effectively communicating while working collaboratively

across all levels in a global organization, appropriately safeguarding confidential information

using discretion and being able to successfully manage and execute range of administrative

tasks this role may be a perfect fit for you.

If you’re comfortable in a high-performing, fast-paced environment and can adapt quickly to

produce quality work with unquestionable integrity we’d love to speak with you regarding

becoming a member of our team!

Responsibilities:

• Maintain schedules for meetings and conferences as well as adjust based on dynamic priorities.
• Schedule domestic and international travel arrangements, complete detailed meeting and travel itineraries, and monitor and complete expense reports in a timely manner.
• Consolidate reports and materials for executive meetings, including senior business reviews.
• Manage logistical arrangements for leadership meetings to ensure a seamless execution.
• Analyze complex information requests with the utmost confidentiality and professionalism.
• Interface with all levels of the organization and with external customers in a professional and effective manner
• Other administrative support and special projects

Required Qualifications:

• Associate's degree required.
• 10 years of administrative experience supporting senior executives and C-suite leaders in a large corporate environment

Preferred Qualifications:

• Bachelor’s degree preferred.
• Technical/Business School Certificate or Diploma, Skilled Trades Apprenticeship, or other post-high school training (two years duration) with a minimum of 7 years of experience considered.
• Flexible and adaptable in dealing with changing priorities and tasks.
• Experience coordinating company or customer events with senior-level customers.
• Outstanding communication skills at all levels of the organization, including senior leadership.
• Ability to handle confidential information and work in a fast-paced environment.
• Attention to detail is a must.
• Able to multi-task on a variety of assignments
• Must be self-motivated and have the ability to exercise initiative and work independently.
• Advanced computer skills in Microsoft Office suite including Outlook, PowerPoint, Word, and Excel