This range is provided by Glocap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$100,000.00/yr - $140,000.00/yr
Our client, a private equity firm located close to grand central/ midtown NYC is looking for an Executive Assistant to assist with ad hoc administrative duties and projects/reconciliation. The ideal person will be a go-getter with the ability to thrive in a fast-paced/busy environment.
Job details:
COMPANY: Investment Advisory Firm
POSITION: Executive Assistant
LOCATION: New York, NY
HOURS: 9am - 5pm (overtime eligible)
IN OFFICE: In general, 4 days in office / 1 day remote with potential for 3/2 depending on executive travel schedules
COMPENSATION: $100-140k base + paid OT + discretionary bonus + lunch + benefits
BACHELOR'S DEGREE: Preferred
Responsibilities of the Executive Assistant:
- Schedule and coordinate meetings, including organizing group meetings, setting up conference rooms, ordering food and beverages as appropriate, welcoming guests and cleaning up conference room after meetings
- Prepare/coordinate all materials for meetings & events, including pitchbooks, presentations, agendas, name tags, etc.
- Coordinate heavy travel & road show events, including hotel, cars, airfare, event space, etc.
- Prepare and reconcile expense reports
- Heavy phone coverage - answer, screen and handle calls as appropriate
- Input data into contact management system (Salesforce) (i.e. new contacts information, notes from meetings, etc.)
- Manage conference schedules
- Manage vacation and business travel logs
- Sort and distribute incoming correspondence
- General clerical duties including, copying, faxing, scanning and filing
- Provide backup coverage for other administrative assistants
- Special projects, as needed
Requirements of the Executive Assistant:
- Experienced administrative assistant, preferably 3-8 years of experience working in a team which supports multiple senior professionals
- College degree or equivalent experience
- General understanding of the finance industry preferred
- Excellent computer skills required; MS Office: Word, Excel, PowerPoint, Outlook, Concur a plus
- Database management experience preferred, particularly in Salesforce
- Excellent organizational skills and strong attention to detail
- Ability to multi-task when given time sensitive projects
- Must be self-motivated, self-directed, and proactive
- Strong sense of professionalism and strong work ethic
- Must work well under pressure
- Ability to prioritize workload and recognize importance of demands given by team
- Excellent communication skills, both verbal and written, including ability to communicate effectively and professionally with clients
- Discretion and ability to handle confidential, sensitive information
- Verifications of identity, education, prior employment, and references may be required
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Financial Services
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