Executive Assistant

Job Title Administrative Assistant II

Division: CPD

Location: L’Oréal USA North America – Dallas Distribution

Reports To: Director, Physical Flows

Pay: $22

Who We Are

For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

At L'Oréal Consumers Products, our mission is to democratize the best of beauty, and for us, beauty has to be sustainable. Our division holds the world’s #1 beauty brand with L’Oréal Paris, the #1 makeup brand with Maybelline New York, the #1 natural brand with Garnier, as well as NYX Professional Makeup.

At L'Oréal Operations, we create innovative, inclusive, and sustainable beauty together with our business partners by designing, developing, sourcing, manufacturing, and distributing over 6 billion products globally every year. We support over 36 brands across four L’Oréal divisions. We are consumer-oriented, and we act responsibly all along the value chain. Come join our dynamic team!

What You Will Learn

In this role, the Administrative Assistant will work with time keeping systems, submit daily reports, prepare purchase orders, receipt of goods, working with budgets for expense and capital purchases, scheduling appointments, making travel arrangements, coordinating meals and celebrations, maintaining visibility to the vacation calendar. The candidate must have the ability to manage multiple priorities, handle confidential information, and relate exceptionally well with all employees.

• Daily management of employee time
• Coding all hours accurately
• Completing timekeeping for payroll weekly in a timely fashion
• Weekly and end of month reporting
• Support nonexempt employees to ensure proper vacation calendar management.
• Facilitating requests for contingent labor and reconciling timekeeping for contingent labor
• Distribute safety shoe and glasses vouchers.
• Obtain packaging supplies for corrugate, labels, and pallets, as well as office supplies and PPE.
• Manage department expenses and capital PO’s, including submitting POs for approval, receipt of goods, logging expenses, and working with accounts payable team to ensure suppliers are paid timely.
• Handle general administrative duties such as telephone calls, organization of files, maintaining a clean and orderly workspace as well as department supply room.
• Planning and coordinating multiple visitors, meals, conference rooms, attendee PPE and organizing smaller employee/company events
• Work effectively with vendors, maintain supplies for community leased equipment, purchase and stock general supplies and manage areas in a safe, tidy, and effective manner.
  
  

Required Qualifications

What We Are Looking For:

• High School Diploma
• Intermediate level computer skills: Microsoft Excel, Word, and Outlook
• Excellent verbal and written communication skills with all levels of management
• Excellent analytical, organizational, and interpersonal skills
  
  

Preferred Qualifications

• Secretarial school or college degree
• Minimum of two years applicable experience within a logistics or administration environment
• BA/BS Degree Liberal Arts, Business
  
  

As an integral part of our culture at L’Oréal, wellness is at our core. We not only offer a generous Benefits Package (Medical, Dental, Vision, 401K), we also offer flexible time off and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oréal products as well as VIP Access to L’Oréal’s Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.

Additional Benefits Information As Follows

• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs
  
  

Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting USApplicationAccommodation@support.lorealusa.com. If you need assistance to accommodate a disability, you may request an accommodation at any time.

Our Safe Together Plan: Your safety is our highest priority. We will proceed with caution and adhere to enhanced protection standards to ensure our sites are safe for all employees. We must all operate with the shared responsibility for each other’s health & safety in mind.