Executive Assistant
Executive Assistant
Mack & Associates, Ltd.
Chicago, IL
See who Mack & Associates, Ltd. has hired for this role
A dynamic law firm in Chicago is seeking a highly skilled and motivated Executive Assistant to join the team. This role will support two C-level executives. The ideal candidate will play a crucial role in supporting the team by managing a wide range of administrative tasks, coordinating busy schedules, and handling special projects. If you are an organized, detail-oriented professional with a passion for excellence, we encourage you to apply. This role offers a hybrid work scheduled and a competitive salary of up to $75,000 commensurate with experience.
Key Responsibilities of the Executive Assistant:
- Perform a variety of administrative duties, including scheduling meetings, coordinating vendor and guest arrivals, handling mail and packages, making travel arrangements, managing individual expense reports, and reconciling department expenses.
- Coordinate busy calendars for attorneys and staff, ensuring efficient time management and prioritization of tasks.
- Manage all aspects of meeting logistics, including calendaring, preparation of materials, and coordination with catering, reception, and technology teams.
- Conduct research for various operational, industry, and marketing/events projects, providing valuable insights and support.
- Prepare and edit PowerPoint presentations, ensuring they are visually appealing and aligned with firm standards.
- Perform high-level Excel tasks, such as creating pivot tables, macros, and data validation, to support data analysis and reporting.
- Assist with ongoing updates to policies and procedures, maintain firm contracts, and manage department Intranet pages.
- Help conduct and gather firm-wide surveys, analyzing outcomes to support decision-making and strategic planning.
- Provide support for special and confidential projects as needed, demonstrating discretion and professionalism.
- Take on other duties as assigned, contributing to the overall success of the firm.
Qualifications of the Executive Assistant:
- 3-5 years of experience
- Bachelor’s degree required
- Strong organizational skills, attention to detail, and the ability to communicate effectively
- The ability to multitask, prioritize workflow, and manage own desk independently
- Proficiency in Microsoft Office Suite programs, including Word, Outlook, Excel, and PowerPoint
- The ability to work well with people at all levels and with minimal supervision
P-1
-
Seniority level
Not Applicable -
Employment type
Full-time -
Job function
Administrative -
Industries
Legal Services
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