Company: Largest independent commercial real estate investment bank in the world
Title: Executive Assistant / Administrator
Location: Midtown NYC (4 Days Onsite)
Responsibilities
Provide comprehensive administrative support to Managing Directors and deal teams, including managing travel, itineraries, agendas, and complex calendars.
Keep Managing Directors and deal teams informed of upcoming commitments and responsibilities, ensuring timely follow-up.
Act as a "barometer," staying aware of environmental issues and updating executives as necessary.
Plan, coordinate, and prioritize meetings based on business needs, and implement team scheduling best practices using ES software and applications.
Perform a variety of administrative tasks such as managing expense reports, correspondence, charitable requests, and client gifts and entertainment.
Take on a proactive, hands-on approach to complete deliverables, manage schedules, and enhance communication and collaboration across teams and offices.
Lead and execute small local events and complex internal/external events, conferences, and dinners requiring strong project management skills.
Provide executive deal administrative support, manage internal databases, assist with deal marketing, data reporting, NDA documentation, and coordinate with internal and external counsel.
Qualifications
Bachelor’s Degree preferred and 5+ years of experience in a corporate environment working with senior-level executives.
Proficient in MS Office, Microsoft Teams, Zoom, with strong tech skills; experience in Concur expense management and travel booking is a plus.
Excellent organizational skills, capable of managing multiple tasks with attention to detail and high performance in a fast-paced environment.
Strong emotional intelligence, interpersonal skills, and the ability to build relationships across teams and firms.
Exceptional written and verbal communication skills, proactive problem-solving, decision-making capabilities, and discretion in handling competing demands.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative, Customer Service, and Other
Industries
Financial Services
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