Extensive telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment
Heavy client interaction with high-level executives; act as liaison with clients and their assistants
Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
Coordinate all related conference rooms including any catering, audio/videoconference set up
Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange
Prepare all itineraries
Prepare and submit all expense reports on a timely basis
Maintain filing system, correspondence, documents
Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
Required Skills And Personal Attributes
Excellent communication, writing, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible to handle new responsibilities as group grows dynamically
Other Requirements
3 Years Corporate Experience preferred
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Other applications helpful include Excel, PowerPoint, Concur, internet and research tools
Solid typing skills
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
Expected base pay rates for the role will be $65000 and $125000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Posting Date
Aug 5, 2024
Primary Location
Americas-United States of America-New York-New York
Job
Executive Assistant/Secretarial
Employment Type
Full Time
Job Level
Executive Assistant
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries
Financial Services, Investment Banking, and Investment Management
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