Executive Assistant
Pay found in job post
Retrieved from the description.
Base pay range
$65,000.00/yr - $125,000.00/yr
Job Responsibilities
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Posting Date
Aug 5, 2024
Primary Location
Americas-United States of America-New York-New York
Job
Executive Assistant/Secretarial
Employment Type
Full Time
Job Level
Executive Assistant
- Extensive telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment
- Heavy client interaction with high-level executives; act as liaison with clients and their assistants
- Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
- Coordinate all related conference rooms including any catering, audio/videoconference set up
- Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange
- Prepare all itineraries
- Prepare and submit all expense reports on a timely basis
- Maintain filing system, correspondence, documents
- Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
- Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
- Excellent communication, writing, judgment, and problem-solving skills
- Strong attention to detail as well as solid organization/time management skills
- Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
- Able to work in a fast-paced environment and handle multiple tasks concurrently
- Flexible to handle new responsibilities as group grows dynamically
- 3 Years Corporate Experience preferred
- Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
- Other applications helpful include Excel, PowerPoint, Concur, internet and research tools
- Solid typing skills
- Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Posting Date
Aug 5, 2024
Primary Location
Americas-United States of America-New York-New York
Job
Executive Assistant/Secretarial
Employment Type
Full Time
Job Level
Executive Assistant
-
Seniority level
Not Applicable -
Employment type
Full-time -
Job function
Administrative -
Industries
Financial Services, Investment Banking, and Investment Management
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