The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to the CEO. Given the changing nature of the executive landscape, flexibility and foresight, while maintaining confidences related to high-level systems and operations is critical.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
With a primary responsibility of supporting the CEO, also provide support to the executive team as directed by the CEO to ensure that company goals and objectives are accomplished, and operations run efficiently
Maintain and enhance internal processes that support executives across the company, coordinating both internal and external resources to streamline workflow for the CEO
Manage professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements (both private and commercial), client management, and other company logistics
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Plan meetings and events, ensuring all logistics are handled smoothly and efficiently
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Understand and interpret financial reports to provide accurate information and insights to the CEO and executive team
Utilize a strong understanding of technology support systems to assist in the smooth operation of executive functions
Knowledge, Skills, And Abilities
Ability to influence, adapt, and lead through ambiguity and change in a dynamic growth environment
Results-oriented and focused on inspiring the organization to focus on continuous improvements that positively impact the organization
Highly organized and able to effectively prioritize and manage multiple projects and priorities simultaneously; detail-oriented
Excellent interpersonal, oral and written communication, presentation, and facilitation skills
Ability to develop ‘client-ready’ presentation material and communicate effectively to a broad range of stakeholders
Thrives in a fast-paced environment with multiple priorities
Ability to understand and adjust to changing priorities, circumstances, direction, and personal styles
Good decision-making skills – able to recognize and research a problem, identify root causes and cost impact, and apply past experiences to identify alternative solutions
Strong financial acumen with the ability to understand financial reports
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficiency in Google Suite, Microsoft Office, Apple products (specifically iPhone), and other office productivity tools, with an aptitude to learn new software and systems
Experience with research and writing reports
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences
Required
EDUCATION AND REQUIREMENTS
10 years’ experience in administrative role reporting directly to senior management
Physical Requirements
Prolonged periods sitting/standing at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Parker’s Companies is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Parker’s does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state, or local laws.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Retail
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