VP of Talent Acquisition, Nationwide Search Executive (IT, Accounting and Finance, Executive C-Level)
Corporate Executive Assistant
Full Time - 40+ hours a week with afterhours availability
Job Description:
We have an immediate opening for a polished and professional Corporate Executive Assistant to join our administrative team at our corporate office. The Corporate EA will be responsible for project coordination, vendor & contract management, and providing direct support to the Executive Director.
Objectives:
Provide Executive Assistant support to the Executive Director.
Support various Directors on a limited basis.
Oversee and maintain corporate contracts and electronic document management system.
Manage, edit (Word/PDF), and coordinate execution of internal and external administrative contracts.
Handle typing, copying, and distribution of various correspondence.
Maintain filing systems.
Arrange travel; manage conference/seminar registrations and confirmations.
Organize Executive and Corporate calendars; schedule meetings and facilitate meeting arrangements.
Process invoices and expenses.
Interface with outside legal counsel and maintain routine lists.
Provide legal assistant support as necessary.
Support and/or coordinate insurance application renewals.
Qualifications:
Bachelor's Degree is REQUIRED.
10-15 years in a high-level Executive Assistant role (experience in legal or medical administration environment is helpful).
Excellent grammar, spelling, organization, and communication skills.
Proficiency in Microsoft Excel, Word, and PowerPoint.
Familiarity with Google platform.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Legal Services and Medical Practices
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