We are looking for an experienced Executive Assistant to provide support to two of our Advertising leaders at Spotify.
You will work with leadership to accelerate business results by providing creative, strategic, tactical and organizational support for needle-moving initiatives across our top clients. In addition, you will also be responsible for partnering with internal teams for industry events, client engagements, crafting of presentations, providing assistance with meeting preparation, client research, and administrative support to our team. You will serve as a point of contact between top management, team members, and related stakeholders across Spotify.
Your work will impact the way our external brand partners experience the Spotify advertising message.
What You'll Do
Schedule work related meetings and events including managing calendars on short notice.
Handle expense reports and other day-to-day administration.
Coordinate extensive business travel logistics with detailed itineraries.
Coordinate, setup and execution of off-site/team building activities and departmental social events.
Provide coordination and administrative support.
Prepare presentations and financial analysis used by leadership for senior client meetings, team meetings, agency meetings, and industry education. Types of reports include quarterly business reviews, forecasting, and tracking, etc.
Plan and execute client events, industry conferences, and internal off-sites.
Act as the team’s point person for questions/concerns relating to the cadence of the business, meeting agendas and calendar planning.
Job includes meeting/calendar organization, booking travel, and processing invoicing and payments.
Who You Are
An executive assistant with at least 5+ years experience reporting to a senior executive(s).
Highly organized and efficient with meticulous attention to detail.
Outstanding communications skills in both written and spoken.
Able to bring a focused and steady sense of administrative and operational expertise while remaining calm under pressure.
Excellent proficiency using Mac programs, Microsoft Office Suite, as well as Google apps and calendar.
A true travel hacker, able to find the best itinerary and logistics options globally.
A loyal self starter, forward thinker, and problem solver.
Able to meet tight deadlines, handle multiple projects and expectations, and maintain a sharp focus while managing competing priorities.
Accomplished in mastering an ever changing and challenging schedule.
Proactive and can anticipate needs and/or changes that may occur.
Skilled in relationship building with a high sense of integrity.
Able to be a team player and work effectively with other team members & staff.
Experienced in working in a fast paced dynamic and international environment.
Highly proactive, and able to initiate change in a constructive way.
You have experience with Salesforce or related CRM, and are comfortable creating and delivering presentations via keynote, Google slides, and PowerPoint.
You have a strong quantitative outlook, matching analytical skills, the ability to do non-linear thinking and you know how to identify and implement creative solutions.
You care about organization, efficiency and clear communication. You also have a strong interest in developing strategic skills in the context of business and technology.
You are an effective listener and communicator and can operate with a wide degree of creativity and latitude.
You have advanced Microsoft Excel skills.
You have a bachelor’s degree, preferably in Advertising, Business, Communications or Marketing.
You flourish working in a constantly changing, but always-exciting environment.
Where You'll Be
For this role there will be in-person meetings (that changes on a weekly basis), but still allows for flexibility to work from home. We ask that you come into our New York office 2-3 times per week.
The United States base range for this position is $88,599 to $126,570 plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, monthly meal allowance, 23 paid days off, 13 paid flexible holidays, paid sick leave. These ranges may be modified in the future.