Executive Assistant

Executive Assistant to the Chief Merchandising and Marketing Officer

Position Overview: Sunrise Brands is seeking a highly organized and proactive Executive Assistant to support the Chief Merchandising and Marketing Officer (CMMO). This role requires a detail-oriented individual with exceptional multitasking abilities, strong communication skills, and a high level of discretion. The ideal candidate will be able to manage a variety of administrative tasks efficiently, while also anticipating the needs of the CMMO to ensure smooth daily operations. This position offers the opportunity to work in a fast-paced environment, contributing to the success of our merchandising and marketing strategies.

Objectives:

• Provide comprehensive administrative support to the CMMO, ensuring all tasks and projects are completed efficiently and effectively.
• Manage the CMMO's schedule, communications, and travel arrangements to maximize productivity.
• Serve as a key point of contact for internal and external stakeholders, representing the CMMO with professionalism.
• Facilitate smooth coordination between the CMMO and various departments within Sunrise Brands.

Responsibilities:

• Calendar Management: Schedule and coordinate meetings, appointments, and events for the CMMO, ensuring optimal time management.
• Communication: Screen and manage emails, phone calls, and correspondence on behalf of the CMMO, ensuring timely responses and prioritizing urgent matters.
• Travel Arrangements: Plan and book domestic and international travel, including flights, accommodations, and itineraries, while managing expense reports.
• Meeting Preparation: Prepare agendas, documents, presentations, and reports for meetings, ensuring the CMMO is well-prepared and informed.
• Project Coordination: Assist in the planning and execution of special projects and initiatives, tracking progress and ensuring deadlines are met.
• Liaison: Act as a liaison between the CMMO and other departments, facilitating effective communication and collaboration.
• Confidentiality: Handle sensitive information with the utmost discretion, maintaining confidentiality at all times.
• Office Management: Oversee office supplies, equipment, and general administrative tasks to ensure a smooth-running environment.
• Support Functions: Provide support in the preparation of marketing and merchandising materials, including presentations and reports.
• Event Planning: Assist in organizing company events, meetings, and off-site activities as needed.
• Relationship Management: Build and maintain strong relationships with key stakeholders, both internally and externally.

Required Skills and Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with the ability to draft clear and professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, take initiative, and anticipate the needs of the CMMO.
• High level of discretion and confidentiality in handling sensitive information.

Preferred Skills and Qualifications:

• Bachelor’s degree in business administration, communications, or a related field.
• Experience in the fashion, retail, or marketing industry.
• Familiarity with project management tools and techniques.
• Ability to adapt quickly to changing priorities in a fast-paced environment.
• Strong interpersonal skills, with the ability to work effectively with diverse teams.

Summary: The ideal candidate for this position will be a proactive and highly organized professional with a strong background in executive support. They should possess excellent communication skills, the ability to manage multiple tasks simultaneously, and a high degree of discretion. This role is critical to the success of the CMMO and the overall efficiency of Sunrise Brands' operations.