Executive Assistant

Company Overview:

Ultra Cryo & Recovery is a family-owned and operated full-service cryotherapy wellness and recovery center with multiple locations in Polk County, dedicated to promoting healthy, natural healing with concierge service. We offer a range of services including cryotherapy, EMS Body contouring, Botox, lip filler, and weight loss solutions in a relaxing and educational environment.

Our Ultra Core Values:

U = Understanding

L = Loyalty

T = Trustworthy

R = Respectfulness

A = Attentive

Job Summary:

As an Executive Assistant at Ultra Cryo & Recovery, you will play a vital role in supporting executive leadership with administrative and operational tasks, ensuring smooth day-to-day operations in a fast-paced and dynamic environment. You’ll collaborate closely with the leadership team, managing schedules, handling communication, coordinating projects, and providing strategic support. This position offers a unique opportunity to work alongside executives, contributing to the company's mission of delivering unparalleled service and promoting holistic wellness.

This position will be a hybrid part-time, paying up to $18.00 per hour and working 25-35 hours per week Monday - Saturday.

Responsibilities:

• Manage the daily schedules of the CEO and COO, coordinating meetings, appointments, and travel arrangements to maximize their time and efficiency.
• Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications to ensure timely responses.
• Organize and prepare documents, presentations, and reports for executive meetings, ensuring all materials are accurate and delivered in a timely manner.
• Take detailed notes during meetings, track action items, and follow up with key team members to ensure deadlines and goals are met.
• Handle confidential information with the utmost discretion, including contracts, agreements, and executive communications.
• Coordinate and manage special projects or events on behalf of the executives, tracking milestones, deliverables, and budgets.
• Maintain an organized filing system for both digital and paper records, ensuring quick access to critical documents when needed.
• Manage executive reports, reconcile receipts, and ensure alignment with company policies.
• Conduct research and compile data on various topics to support executive decision-making, including market trends, industry analysis, and competitor insights.
• Assist in planning and executing company-wide meetings, events, and retreats, working closely with other departments to ensure smooth logistics.
• Serve as a liaison between executives and department heads to facilitate communication and ensure alignment on company priorities.
• Monitor and manage email inboxes for the CEO and COO, drafting responses when necessary, and filtering priority items.
• Proactively anticipate the needs of the CEO and COO, ensuring they have all necessary resources, information, and tools to perform effectively.
• Coordinate personal tasks and special requests for the executives as needed, including personal travel arrangements or appointments.
• Other duties may be assigned.
  
  

Requirements

• Proven experience as an Executive Assistant or in a similar role, with a strong background in supporting C-level executives.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• Strong problem-solving skills and the ability to anticipate needs and provide proactive solutions.
• Ability to work independently in a fast-paced environment and adapt to changing priorities.
• Flexibility to work varied hours and handle urgent tasks as needed.
  
  

Benefits

• Access to complimentary services offered by our facility.
• Enjoy a 50% discount on injections administered at our facility.
  
  

Equal Employment Opportunity (EEO) Statement:

Ultra Cryo & Recovery is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a work environment that is free from discrimination and harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.