Executive Assistant

At Webflow, our mission is to bring development superpowers to everyone. Webflow is the leading visual development platform for building powerful websites without writing code. By combining modern web development technologies into one platform, Webflow enables people to build websites visually, saving engineering time, while clean code seamlessly generates in the background. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative. It’s the web, made better.

As an Executive Assistant at Webflow, you will play a critical role in scaling the impact and results of the Vice President of People and the People department, in turn, accelerating and unlocking the critical objectives across the company. You will also provide essential support to two additional executives. This position is designed for someone who is not only efficient and organized but also passionate about contributing to the strategic success of our leaders and the broader People team.

The successful candidate will be adept at managing both synchronous and asynchronous communication, maintaining comprehensive documentation, and actively contributing to team culture and engagement in a distributed environment.

We are a dynamic, forward-thinking company committed to fostering an inclusive and collaborative work environment. Operating in a remote-first setting, we prioritize flexibility, innovation, and a strong sense of community. We believe in empowering our employees to achieve their best work, no matter where they are located.

About The Role

• Location: Remote-first (United States; BC & ON, Canada)
• Full-time
• Permanent
• Exempt status
• The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. We've structured the base pay ranges for this role into zones for our geographic markets, and the specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills.
• United States (all figures cited below in USD and pertain to workers in the United States)
• Zone A: $91,000 - $119,000
• Zone B: $85,000 - $111,500
• Zone C: $80,000 - 104,400
  

Please visit our Careers page for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

• Reporting to the Vice President of People.
  
  

Responsibilities Will Include

• Calendar Management: Strategically manage the VP of People’s calendar and inbox in a timely manner, along with providing calendar support to the co-founders effectively prioritizing use of time and focus to maximize their impact.
• Meeting Coordination: Prepare for and attend synchronous meetings across multiple time zones, gather and prepare necessary materials, synthesize and distribute relevant meeting notes, and ensure follow-up on action items, driving efficiency and clarity in all interactions.
• Project Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the People Department.
• Travel Arrangements: Organize travel for the VP of People and co-founders, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime.
• Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.
• Research and Analysis: Conduct research and analysis for various projects and initiatives, providing insights and recommendations that inform strategic decisions and drive the company forward.
• Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow.
• Push the boundaries of what’s possible for the team — and for you. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together.
  
  

In addition to the responsibilities outlined above, at Webflow we will support you in identifying where your interests and development opportunities lie and we'll help you incorporate them into your role.

About You

About you:

• Experience: Have 2-4 years of previous experience supporting senior-level executives as an executive or administrative assistant, ideally in a remote-first or distributed company.
• Organizational Skills: Are highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Communication: Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization. and all levels of the organization.
• Tech Savvy: Are comfortable using Google Workspace apps (especially Google Calendar), Slack, Zoom, Workday, and Asana, and are eager to learn new tools and technologies.
• Discretion: Handle time-sensitive, confidential information with discretion and integrity.
• Adaptability: Are adaptable and can handle ambiguous situations and frequent change with ease.
  
  

Our Core Behaviors

• Obsess over customer experience. We deeply understand what we’re building and who we’re building for and serving. We define the leading edge of what’s possible in our industry and deliver the future for our customers
• Move with heartfelt urgency. We have a healthy relationship with impatience, channeling it thoughtfully to show up better and faster for our customers and for each other. Time is the most limited thing we have, and we make the most of every moment
• Say the hard thing with care. Our best work often comes from intelligent debate, critique, and even difficult conversations. We speak our minds and don’t sugarcoat things — and we do so with respect, maturity, and care
• Make your mark. We seek out new and unique ways to create meaningful impact, and we champion the same from our colleagues. We work as a team to get the job done, and we go out of our way to celebrate and reward those going above and beyond for our customers and our teammates
  
  

Why Join Webflow? This is an exceptional opportunity for a candidate hungry to learn, advance, and make a significant impact. At Webflow, we believe in empowering our team members to shape their roles and grow within the company. If you are ready to join a dynamic and innovative team, we encourage you to apply.

How to Apply: If you don’t meet 100% of the qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the requirements.

Benefits & Wellness

• Equity ownership (RSUs) in a growing, privately-owned company
• 100% employer-paid healthcare, vision, and dental insurance coverage for employees and dependents (full-time employees working 30+ hours per week), as well as Health Savings Account/Health Reimbursement Account, dependent care Flexible Spending Account (US only), dependent on insurance plan selection where applicable in the respective country of employment; Employees may also have voluntary insurance options, such as life, disability, hospital protection, accident, and critical illness where applicable in the respective country of employment
• 12 weeks of paid parental leave for both birthing and non-birthing caregivers, as well as an additional 6-8 weeks of pregnancy disability for birthing parents to be used before child bonding leave (where local requirements are more generous employees receive the greater benefit); Employees also have access to family planning care and reimbursement
• Flexible PTO with a mandatory annual minimum of 10 days paid time off for all locations (where local requirements are more generous employees receive the greater benefit), and sabbatical program
• Access to mental wellness and professional coaching, therapy, and Employee Assistance Program
• Monthly stipends to support health and wellness, smart work, and professional growth
• Professional career coaching, internal learning & development programs
• 401k plan and pension schemes (in countries where statutorily required) financial wellness benefits, like CPA or financial advisor coverage
• Discounted Pet Insurance offering (US only)
• Commuter benefits for in-office employees
  
  

Temporary employees are not eligible for paid holiday time off, accrued paid time off, paid leaves of absence, or company-sponsored perks unless otherwise required by law.

Remote, together

At Webflow, equality is a core tenet of our culture. We are an Equal Opportunity (EEO)/Veterans/Disabled Employer and are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law. Pursuant to the San Francisco Fair Chance Ordinance, Webflow will consider for employment qualified applicants with arrest and conviction records.

Stay connected

Not ready to apply, but want to be part of the Webflow community? Consider following our story on our Webflow Blog, LinkedIn, X (Twitter), and/or Glassdoor.

Please Note

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Upon interview scheduling, instructions for confidential accommodation requests will be administered.

To join Webflow, you'll need a valid right to work authorization depending on the country of employment.

If you are extended an offer, that offer may be contingent upon your successful completion of a background check, which will be conducted in accordance with applicable laws. We may obtain one or more background screening reports about you, solely for employment purposes.

For information about how Webflow processes your personal information, please review Webflow’s Applicant Privacy Notice.