Executive Assistant

Executive Assistant (Contract)

Position Type: Contract

Location: 100% Onsite, Dallas, TX 75254

The Executive Assistant in the Administration Department plays a critical role in supporting the executive team and ensuring the seamless operation of administrative functions. This contract position requires a polished and professional individual with a strong attention to detail, exceptional organizational skills, and the ability to manage confidential information.

Responsibilities:

• Administrative Support: Provide comprehensive support to the executive team, including managing multiple calendars, scheduling meetings, and coordinating travel arrangements.
• Correspondence and Reporting: Prepare and distribute correspondence, reports, and presentations with accuracy and adherence to organizational standards.
• Meeting Coordination: Organize and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Project Management Assistance: Assist with project management tasks, including research, data analysis, and preparation of project documentation.
• Confidential Information Management: Maintain confidential files and records, exercising discretion in handling sensitive information.
• Research and Reporting: Conduct research, compile data, and prepare reports to support decision-making and strategic planning.
• Expense Management: Assist with budget management and expense tracking, ensuring compliance with financial guidelines and reporting requirements.
• Administrative Processes: Oversee document management, record-keeping, and supply inventory processes.
• Liaison Role: Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration.
• Policy Implementation: Support the implementation of administrative policies, procedures, and initiatives to ensure compliance and continuous improvement.

Profile of the Successful Candidate:

• Attention to Detail: Strong focus on accuracy and detail in all tasks, especially in calendar management and document preparation.
• MS Office Proficiency: Expert use of MS Excel (including formulas, data manipulation, pivot tables), Word, Outlook, and PowerPoint is a must.
• Calendar Management: Experience managing multiple calendars, coordinating schedules across different time zones, and arranging meetings for traveling executives.
• Expense Reporting: Proven experience with managing and reporting expenses.
• Professionalism: Must be polished and professional in appearance, grammar, and communication.
• Interpersonal Skills: Strong ability to build relationships with stakeholders and work effectively in a fast-paced environment.
• Problem-Solving: Ability to think critically, solve problems proactively, and handle confidential information with discretion.

Required Qualifications:

• Education: High school diploma/GED required; Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
• Experience: Proven experience providing administrative support at an executive or senior management level.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
• Professionalism and Integrity: Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Adaptability: Ability to work independently and collaboratively, demonstrating flexibility and adaptability in a dynamic environment.

This role offers an excellent opportunity for an experienced Executive Assistant to support high-level executives in a fast-paced environment. If you meet the qualifications and are ready to jump into a dynamic role, please apply with your resume and relevant details.