The Executive Assistant - Development and Campaign Specialist role supports the Chief Development Officer's various clerical and administrative duties. This position also provides administrative support to the "Building Boldly" comprehensive campaign.
Reports to: Chief Development Officer
Supervises: No supervisory duties
Essential Duties
Executive Assistant - Development:
Provides clerical support to the Chief Development Officer
Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
Format agendas and presentations for meetings
Assist with Stewardship & Database tasks and assist in the management of a large constituency base
Create database reports and summaries as needed
Collect mail from the mail bin and distribute it accordingly to department members
Help manage the department’s Google Team Drive
Maintain guest lists, gather and prepare registration materials, and other duties as assigned for fundraising and special events
Assist with logistics of Development special events
Assist as needed during peak periods with gift/data entry
Track the Development Department budget and set agendas for staff meetings
Track monthly expenses to stay within budget allotment
Process credit card expense reports for the Chief Development Officer
Process requisitions and purchase orders as needed
Assist with researching potential grants and providing leads to the Chief Development Officer
Assist with writing, proofreading, and editing outgoing letters of intent and grant proposals
Assist with tracking grant deadlines and manage the submission process to ensure applications are received on time
Coordinate and track Athletic Pass distribution to major gift donors
Campaign Specialist
Serve as campaign liaison to various departments, aligning activities for alumni relations
Organize and execute plans for all aspects of the campaign, working in cooperation with the CEO and CDO
Oversee the scheduling and organization of Campaign Committee meetings, including managing committee communications
Manage budget, gift accounting, gift acknowledgment, research, and donor management process as they relate to the campaign
Additional Duties
Reports for work dependably and on time
Serves as a member of the Development Team; assists with miscellaneous team tasks and needs
Performs additional duties as assigned by the Chief Development Officer
Performs limited Advisory Council support and management
Attends faculty meetings, required school functions, and fundraising events as needed
Provide strong customer-oriented service to colleagues within the Development office, as well as all campus partners, in a positive, responsive, and approachable manner
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education
Bachelor's degree preferred
Experience
3+ years of experience in an executive assistant level position, preferably in a non-profit development office
LICENSES, CLEARANCES, CERTIFICATES
Valid Fingerprint
Valid CPR and First Aid certifications
TB Risk Assessment
Ministry Safe Clearance
KEY COMPETENCIES
Knowledge
Understanding of the mission and core values of Orange Lutheran High School
Knowledge of Mac computers and software, including Google Workspace, Microsoft Office, database management, email, and browser software
Superior ability to communicate effectively in spoken, written, and electronic modes
Ability to organize and prioritize workload and manage multiple projects at one time
Maintain a high level of confidentiality
Exceptional attention to detail
Strong interpersonal skills, ability to coordinate groups of volunteers, and comfortable in large social settings. Approachable; builds and maintains relationships
Ability and capacity to manage multiple/diverse tasks in a busy, deadline-driven team environment
Flexible and adaptable; works with an appropriate sense of urgency
Demonstrates accuracy and thoroughness; enters data accurately
Demonstrates teamwork; has a positive attitude, good energy level, a self-starter, willing to make things happen
Able to occasionally work past normal business hours or on weekends for school events
PERSONAL CHARACTERISTICS
Exhibit the highest level of Christian integrity – his/her life reflects Christ-like morals, behavior, attitude, and leadership
Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
Support the Mission and Statement of Faith or Orange Lutheran High School
A life-long learner who models intellectual curiosity, self-reflection, and stewardship of talents
Physical Requirements
The employee must have the physical abilities to perform the essential functions of the job as outlined above
Frequently move about the campus, sit for extended periods, talk and hear, use hands to handle, feel, or grasp objects
Occasionally stand, walk, push, pull, or lift, up to 50 pounds, reach with hands or arms, climb, balance, stoop, kneel, crawl, taste, or smell
WORK ENVIRONMENT
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
The majority of work is performed in a climate-controlled school setting, with occasional outside exposure to varying weather conditions.
The noise level is that of a typical quiet office setting with occasional exposure to moderate to loud noise at school events
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Education Management
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