Executive Assistant -EAD/Chief
Executive Assistant -EAD/Chief
Boston Children's Hospital
United States
See who Boston Children's Hospital has hired for this role
The Executive Assistant
- Handles incoming issues and requests in a responsive and professional manner
- Utilizes relevant Hospital chains of command and reporting systems to effectively triage a range of matters. Able to de-escalate personnel situations
- Manages the Executive’s calendar
- Balances and plans reoccurring commitments
- Is able to rapidly make schedule adjustments as necessary to respond to Hospital operations and the Executive’s responsibilities
- Plans, prepares, and executes logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events
- Prepares and circulates agendas, minutes, presentations, and other materials for Executive and participants as applicable; may take minutes as requested
- Anticipates and makes logistical and technological arrangements to ensure meetings execute seamlessly, and participant expectations are clear in advance
- Arranges external travel plans
- Monitors and maintains department recordkeeping systems
- Oversees input of information into computer databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information as needed
- Evaluates, recommends and implements changes or upgrades in systems as appropriate
- Monitors and reconciles budget reports and reconciles expenses
- Collects, organizes and prepares information required for assisting departmental administration in the preparation of annual budget, grant applications and other complex reports and documents for administrative, financial, clinical and/or research purposes
- Collects and compiles data from diverse sources, performs calculations, creates computer spreadsheets, graphs and charts, prepares analyses for supervisor's review
- Organizes and oversees provision of administrative support services
- Plans work schedules to ensure adequate coverage
- Monitors and ensures work is performed in conformance with established hospital and departmental policies and procedures
- Serves as liaison to support service departments to request and coordinate provision of needed services
- Drafts emails, creates and edits correspondence, prepares presentations, and drafts other communications
- Accurately creates and maintains files and records
- Interfaces with vendors and supports Executive’s business relationships
- Completes other projects as assigned
- Bachelors Degree or equivalent experience
- 3 years relevant experience in a complex, fast-paced environment
- Advanced platform presentation skills, interpersonal skills, as well as excellent written and verbal communication skills
- Advanced analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
- Able to work with a high degree of independence from conception to completion, as well as part of a team
- Able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion
- Able to provide empathy in difficult interpersonal situations
- Able to prioritize, oversee, and manage projects
- Able to work with diverse internal and external constituencies spanning front-line staff to senior-level executives as well as a variety of external stakeholders
- Highly adaptive to new technologies and expert in all key Hospital administrative operating systems
- Able to take personal initiative
- Able to meet deadlines
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Seniority level
Executive -
Employment type
Full-time -
Job function
Other -
Industries
IT Services and IT Consulting, Research Services, and Hospitals and Health Care
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