Executive Assistant, IR

Our client is a global private equity firm that is looking for an Executive Assistant to join their NYC Office to be the dedicated support person for the Investor Relations Team. Candidates applying must have prior experience supporting a team but also arranging global travel, managing ever-changing and complex calendars and scheduling and working across various time zones with various professional levels.

• This role is 5 days on-site and traditionally from 9:00AM – 6:00PM EST but must be flexible to work outside of standard hours when needed.
• The salary goes up to $150k base, plus a discretionary bonus as well as medical and other benefits.

Responsibilities:

• Function as the executive support person for team of high-level executives, providing top notch, support throughout all their business endeavors in a fast-paced financial environment
• Manage highly complex and everchanging calendars and schedules for team and specific executives, paying close attention to the varying time zones and all finite details
• Provide meeting materials and ensure executive(s) always have all information accessible
• Oversee global travel arrangements for executives, creating personalized and detailed itineraries for each and being accessible even if after standard working hours
• Prioritize daily agendas for executives and team using sound judgement
• Produce expense reports in a timely manner
• Prioritize daily agendas and correspondences
• Manage mass amounts of confidential / sensitive information and documentation
• Always works with the utmost professionalism and personability

Required Qualifications:

• A minimum of 6 years as an Executive Assistant supporting a team
• Bachelor Degree
• Financial service industry experience is strongly preferred
• Clear written and verbal communication
• Ability to be flexible and responsive outside of working hours
• Global travel coordination experience
• Comfortable providing both personal and professional support
• Works with the utmost confidentiality and discretion
• Anticipates needs
• Proactive with strong abilities working collaboratively and independently
• Proficient in Microsoft Office Suite, specifically Outlook, Excel, PowerPoint, and Word

If you meet the required qualifications and are interested in this role, please apply today.

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