Executive Assistant (Remote) Must live near Long Beach
Executive Assistant (Remote) Must live near Long Beach
Morgan Stephens
Long Beach, CA
See who Morgan Stephens has hired for this role
Job Title: Executive Assistant I
Location: Remote – Must be able to occasionally work onsite at the Long Beach, CA to support ad hoc meetings. Must work part-time hours and be within ~40 miles of the 90802
Salary: $70,000 - $75,000 with a full benefit plan offered with employer contribution.
Contract to Permanent
Job Summary: Provides administrative-level support to an Executive and division team members. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.
Key Responsibilities
Location: Remote – Must be able to occasionally work onsite at the Long Beach, CA to support ad hoc meetings. Must work part-time hours and be within ~40 miles of the 90802
Salary: $70,000 - $75,000 with a full benefit plan offered with employer contribution.
Contract to Permanent
Job Summary: Provides administrative-level support to an Executive and division team members. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.
Key Responsibilities
- Provide 3 years of experience with Microsoft Office Suite
- 5 years of office/clerical experience
- Compose routine executive correspondence
- Establish and maintain official documents and records in appropriate files
- Respond to a broad range of inquiries
- Keep the executive’s calendar up-to-date
- Make necessary arrangements to ensure details for meetings are completed
- Conduct outside research for projects, as necessary
- Prepare recurring and special reports and presentations by gathering data, interpreting data, and assembling reports using PowerPoint, Excel, etc., for executive’s review and distribution
- Proofread and edit materials
- Provide confidential administrative and clerical support to the executive
- Receive, open, sort, read, and prioritize the executive’s mail
- Schedule appointments, meetings, conferences, luncheons, hotel reservations, and travel plans
- Serve as recording secretary for committee(s), scheduling meetings, distributing materials, recording, and transcribing meeting minutes
- Perform complex secretarial work of an administrative nature, including record keeping
- Adhere to the company’s/department’s confidentiality and HIPAA compliance programs
- Copy, fax, and route information as requested
- Provide excellent organizational and time management skills; must adhere to and meet all deadlines
- Respond independently to a broad range of inquiries
- Participate in outside research, as necessary, for some projects
- Serve as a receptionist for the executive, receiving and screening visitors and telephone calls
- Strong call-screening capabilities in dealing with salespeople and non-essential calls
- Type documents, memos, correspondence, presentations, forms, charts, tables, and the like from rough draft
- Comply with required workplace safety standards
- Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/PowerPoint), including mail merges, and the ability to type 65+ wpm
- General knowledge of industry-related issues, particularly Medical Managed Care/Medicaid program
- Ability to deal with all levels of staff; must be professional and diplomatic
- Excellent interpersonal, verbal, and written communication skills
- Ability to maintain attendance to support required quality and quantity of work
- Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)
- Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers
- Associate’s Degree or equivalent experience
- 2 years of Executive Assistant experience
-
Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Staffing and Recruiting
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