Executive Assistant, Senior Vice President, International

As the Executive Assistant, International this role will report to the Senior Vice President, International and members of the International team. The Executive Assistant, International will support the department’s goals and initiatives by providing accurate, timely and proactive administrative services. This position will contribute to a fast-paced, dynamic, entrepreneurial organization by utilizing effective communication, teamwork, organizational skills, accuracy, creativity, innovation, and productivity. Responsibilities in this area require working independently, maintaining confidentiality, managing the teams day to day by providing operational, administrative, project, and office technology support with minimal direction.

CORE ACCOUNTABILITIES:

Responsibilities for SVP, International:

• Work with the administrative and internal teams to schedule meetings and overall calendar management
• Prepare and process monthly expense reports
• Coordinate all travel arrangements with travel agency and itineraries
• Assist with weekly deck for CEO meeting
• Research for special projects
• Prepare for Board of Directors meetings
• Ad Hoc Personal Requests, as needed.

Responsibilities for International Team:

• Dropbox Control – access for partners, maintaining which email addresses have access
• Maintain Master Contact List of Distributors in partnership with other team members
• Update Monthly Master Store File in Airtable
• Assist with Meeting Coordination
• Plan NYC International Market, up to 4 times per year
• Assist with Dubai market schedule & invitations
• Coordinate with internal teams for various approvals
• Point of contact for all Distributors via WhatsApp
• Working with administrative team for meeting coordination

QUALIFICATIONS:

• Bachelor’s Degree preferred
• A minimum of 5 years’ experience interacting with executives, previous experience within a Fashion, Retail, Creative environment preferred
• Experience multi-tasking with the ability to handle changing priorities in a fast paced entrepreneurial environment
• High level of integrity and the ability to maintain confidentiality at all times
• Excellent verbal and written communication skills, including the ability to draft correspondence with minimal direction
• Experience working with Microsoft Office (Outlook, Excel, PowerPoint, Word), Slack, Dropbox, Skype for Business, Zoom, Whatsapp, Airtable
• Proactive thinker with outstanding interpersonal skills and able to anticipate needs before they arise, problem solve, and provide appropriate solutions

Base Salary/Hourly Range: From $35.00 to $38.00/hour

Bonus Eligibility: Yes, eligible for annual target bonus based on company and individual performance

Benefits Offered: Health Insurance, Dental Insurance, Vision Care, Health Savings Accounts, 401(k) Retirement Plan, Vacation Time, Sick Time, Paid Parental Leave, Holidays and Cole Haan Discounts

*Rate of pay dependent upon candidates’ relevant skills and experience

This position is not available to be performed in Colorado.

As an Equal Opportunity Employer, Cole Haan is committed to meeting the spirit as well as the letter of the law. We have been, and continue to be, committed to Equal Opportunity Employment and equal treatment of all qualified individuals -- regardless of race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, veteran status, disability, or any other factors that are not job related.