Executive Assistant to CEO
Executive Assistant to CEO
RemX - Accounting & Finance Staffing
Essex County, NJ
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Job Description
Responsibilities:
- Executive Assistant
- Essex County, NJ
- $75,000 - $100,000 DOE
- Free, unlimited access to onsite gym and Private Rooftop Lounge!
Responsibilities:
- Administrative Support: Provide comprehensive administrative assistance to the property owner, including managing calendars, scheduling appointments, and coordinating meetings.
- Communication Management: Serve as the primary point of contact for internal and external communications. Draft and prepare correspondence, reports, and presentations as required.
- Real Estate Coordination: Assist with property management tasks, including coordinating with leasing agents, contractors, and vendors. Oversee property maintenance schedules and ensure timely follow-ups.
- Travel Arrangements: Organize and manage travel itineraries, including flights, accommodations, and transportation for both business and personal trips.
- Event Planning: Plan and coordinate events, meetings, and functions related to the luxury real estate properties. This includes managing logistics and liaising with vendors and guests.
- Financial Administration: Oversee and manage expenses related to property operations. Prepare and submit expense reports and invoices.
- Project Management: Assist with special projects and initiatives related to the real estate portfolio. Ensure timely execution and follow-up on project tasks.
- Confidentiality: Handle confidential information with the utmost discretion and professionalism.
- Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably in the real estate industry. Familiarity with luxury real estate operations is highly desirable.
- Skills: Strong organizational and multitasking skills with a keen eye for detail. Excellent written and verbal communication abilities.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Experience with real estate management software is a plus.
- Education: Bachelor’s degree in business administration, Real Estate, or a related field preferred.
- Personal Attributes: Professional demeanor, proactive attitude, and the ability to work independently. Must be adaptable and able to handle high-pressure situations with ease.
- Ability to work flexible hours as needed.
- Valid driver’s license and reliable transportation.
- Free Gym access
- Complimentary Access to Private Rooftop Lounge
- 10 days PTO policy
- Rent Discount for Employees
- 8 paid company holidays
- 80% employer sponsored Horizon Health medical, dental, vision plans
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Staffing and Recruiting
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