Executive Assistant to CEO & Executive Team

Description

Join a dedicated team focused on excellence in the development, manufacturing, and application of coatings on medical devices. We are a positive and collaborative group passionate about enhancing patient care through the production of safe and efficient products.

About The Role

We are looking for an Executive Assistant to provide administrative support to our executive team. This role primarily assists the President/CEO and will also support the CFO and VP of Operations. Flexibility is essential, as there may be occasions requiring work outside of typical business hours (8:00 am - 4:30 pm).

Responsibilities

• Act as the primary contact for the CEO, CFO, and VP of Operations.
• Manage executives' calendars and coordinate internal and external meetings.
• Handle financial administration tasks including expense reports, receipts, and invoices.
• Arrange travel and accommodations for executives and guests.
• Format and prepare information for internal and external communications (e.g., memos, emails, presentations, reports).
• Collect and organize monthly reports, combine documents, and format them for the CEO.
• Take minutes during internal meetings, summarizing key points and capturing action items.
• Screen and direct phone calls, and distribute correspondence.
• Anticipate the work-related needs of executives by understanding their work styles and responsibilities.
• Plan and organize company events, including internal and external meetings, team events, company milestones, and off-site retreats.
• Coordinate quarterly all-associates meetings, leadership team meetings, and board meetings.
• Organize off-site board meetings, executive meetings, conferences, and customer events.
  
  

Skills & Requirements

• High school diploma required; Bachelor's Degree preferred, or equivalent experience.
• Proven experience supporting multiple executive-level managers.
• 4+ years of experience as an Executive Assistant or in a similar role.
• Proficiency in MS Office, including PowerPoint, Excel, and Word.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality.
• Exceptional attention to detail.
• Strong organizational skills.
• Excellent writing skills.
  
  

What We Offer

• Competitive salary with eligibility for a discretionary bonus.
• Comprehensive benefits package (medical, dental, vision, critical illness, hospital indemnity, and accident insurance).
• Company-paid life insurance, short- and long-term disability.
• 401(k) plan with an immediate company match.
• Paid time off.
• Education Assistance Program.
• Rewards and Recognition Program.
• Parental Leave.
• Employee Assistance Program.
• Additional perks such as early leave on Fridays, business casual dress, a friendly work environment, and fun company events.
  
  

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with a disability, or any other protected characteristic under law.

Employment Type: Full-Time