Executive Assistant to the CEO

Company: Patmos

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Job Summary

As the executive assistant to the CEO, you will provide high-level administrative support to the CEO, managing an array of responsibilities that include coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations. You will act as a key liaison between the CEO and internal/external stakeholders, embodying the values of freedom, humility, simplicity, and grit that are the foundation of our company culture. This position requires exceptional organizational skills, a proactive mindset, unwavering integrity, and the ability to thrive in a fast-paced environment. You are excited by the challenge of supporting a CEO who is a strategic-minded visionary with less administrative prowess than most. You align enthusiastically with Patmos company culture. Join us in our mission to provide freedom as a service.

Recommended Education And Experience

• The ability to think, speak, and write well is a must.
• Professional experience as an executive assistant is a strong plus.
  
  

Benefits

• Unlimited PTO
• 401k match (4%)
• Health, Dental, & Vision insurance
• Generous parental leave, baby bonuses, marital bonuses, and other family-friendly benefits
  
  

We are looking to bring our Executive Assistant on board as soon as possible, but we will spend the necessary time to find the best fit both in abilities and culture. If you are ready to join a tight-knit, collaborative team that is passionate about the mission of Patmos we encourage you to apply. Please send your resume to *****@*****.***

Patmos is an equal opportunity employer.

We look forward to meeting our future Executive Assistant.

The Patmos Team

• Patmos is a proud member of the Catholic Benefits Association offering employee benefits that promote the dignity of the human person, the dignity of work, and the common good.
  
  

Responsibilities

• Strategic Calendar Management: Meticulously manage the CEO’s calendar, including scheduling, prioritizing, and organizing meetings, calls, and events.
• High-Level Communication: Act as a point of contact between the CEO and internal/external stakeholders, including board members, investors, and senior management.
• Confidential Documentation: Prepare and review documents, presentations, and reports for the CEO, ensuring accuracy and confidentiality.
• Travel Coordination: Organize complex international and domestic travel arrangements, including detailed itineraries, accommodations, and logistical support.
• Executive Correspondence: Draft and manage correspondence on behalf of the CEO, maintaining a professional tone and ensuring timely responses.
• Expense Management: Oversee and reconcile the CEO’s expenses, manage budgets, and ensure timely processing of financial documents.
• Project Leadership: Support the CEO in special projects, conducting research, and providing analytical insights as required.
• Crisis Management: Proactively identify and mitigate potential issues, ensuring the CEO is well-prepared to address any challenges.
• General Administration: Lead special project administration and have an ability to engage in technical, industry-specific conversations.
• Event Planning: Coordinate high-profile events, meetings, and company-wide initiatives that involve the CEO.
  
  

Qualifications

• Exceptional organizational and time-management skills.
• Advanced proficiency in Google Workspace (Docs, Sheetsl, Slide) and other relevant software.
• Strong written and verbal communication skills, with the ability to interact confidently with senior leaders.
• Proven ability to manage multiple priorities in a fast-paced environment.
• High level of discretion, integrity, and professionalism.
• Proactive problem-solving skills with the ability to anticipate the executive needs.
• A reliable internet connection and ability to work regular business hours - along with strange hours when necessary.