Executive Personal Assistant

Personal Assistant to the CEO

Position Level – Full Time 

Overview

This is a full-time, on-site role for an Executive Personal Assistant. 

Candidate must be organized, style conscious, articulate and an extremely social individual. An eye for interior design and décor is a plus. 

The role will focus on organization and task management for multiple businesses as well as the personal interests of the CEO. The primary business, ReSource Point of Sale, will be the majority of the focus, however there are other businesses and interests that will require weekly attention. These include an indoor sports facility, rental properties, construction & interior design projects, as well as basic upkeep of an automobile collection. Candidate must have a valid driver’s license and be comfortable with driving multiple vehicle types (locally, short distances i.e. car wash or dropping off for scheduled maintenance). The best candidate will have an assertive “can do” attitude and be ready to tackle whatever issues arise. 

Qualifications

• Bachelor’s Degree 
• Personal Assistance and Executive Administrative Assistance skills
• Strong communication skills
• Strong social skills
• Experience in schedule management
• Clerical skills proficiency
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and manage time efficiently
• Proficiency in MS Office Suite
• Comfortable with driving a car in the city 
• Previous experience in a similar role is a plus
• Marketing experience is a plus 
• Proficiency in social media platforms is a plus

Responsibilities 

Daily Responsibilities will include, but are not limited to the following:

ReSource Point of Sale

·       Customer liaison  

·       Employee liaison 

·       Light administrative (entering orders, generating reports) 

·       Planning company events (lunches, happy hours, dinners and group events)

·       Travel planning & booking for staff

ReSource Sports 

·       Manage schedule with multiple teams / organizations 

·       Manage waivers and team rosters 

·       Addressing any issues that arise at the facility 

Rental Properties

·       Management of Airbnb / VRBO calendars

·       Scheduling 3^rd party cleaning or maintenance teams 

·       Addressing issues that arise at the properties. 

·       Reconciling rental income as well as costs 

·       Interacting with HOA

Personal Assistance

·       Schedule management 

·       Family & friend liaison 

·       Social media manager  

·       Social calendar manager  

·       Travel planning & booking

·       Vehicle maintenance (Car wash & drop offs for scheduled maintenance)

·       Personal Shopper  

·       Organizing medical calendar  

·       Meal planning 

·       Managing training schedule

Compensation

·       $60K - $75K based on qualifications & experience

·       15 days of PTO

·       401K

·       Healthcare