Field Administrative Assistant

Job Summary

Join our dynamic team as a Clerk, where you'll be the heartbeat of our administrative support. If you have a passion for team collaboration, impeccable organizational skills, and a knack for effective communication, we invite you to apply. Embrace the opportunity to contribute to key projects, support internal and external communications, and be an essential part of our thriving workplace.

Job Description

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone, and email communication).
• Collaborating with and supporting team members, working on key projects and initiatives.
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key projects.
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed.
• Managing key expense reports, invoicing, and purchasing card transactions.
• Preparing related reports for team and company use.
• Serving as the receptionist for the project.
• Support human resources orientation efforts and assisting with HR related paperwork.
• Managing and scheduling inter-group and cross-company meetings involving department staff.
• Assigned special projects and various additional duties throughout the duration of the project.

Skills Required

• At least 1 year of administrative support experience required.
• Bilingual preferred.
• Degree a plus, but not required
• Strong written and verbal communication skills.
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Solid skills with peripheral technology such as printers, digital cameras, scanners, and A/V equipment.
• Previous track record of successfully meeting deadlines and project expectations.
• Ability to work with people at all levels of the organization, including senior leadership, as needed.
• Outstanding attention to detail and strong organizational skills.
• Ability to maintain strict confidence of important, sensitive information and materials.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

Education/Training/Certifications

• High School Degree or GED

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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