Financial Assistant (66272BR)

Job Summary

Reporting to the Controller, the Financial Assistant assists in the administration of the financial/business functions of a unit. Typically uses a variety of computer software and systems to perform duties. Normally performs tasks with work priorities and general instructions provided by the supervisor. Exercises judgment in selecting and applying established procedures correctly and in determining when to refer problems to the supervisor.

Position Description

Job Responsibilities

• Process payment requests, including paying invoices, reimbursements, and petty cash replenishment.
• Process payments and onboarding requests to vendors on time and reconcile vendor statements.
• Collaborate with internal A.R.T. stakeholders to resolve discrepancies and address vendor inquiries in a timely manner.
• Investigate and resolve problems concerning invoice processes, vendor onboarding, lost checks, duplicate payments, and vendor payment inquiries.
• Review, code, and oversee policy compliance for purchasing and corporate card activity in Concur.
• Process incoming checks and payment wires.
• Monitor University reporting system for accuracy, pursuing any variances to resolution.
• Develop and maintain robust record-keeping and tracking systems to ensure correct and up-to-date accounts payable documentation, compliance with accounting policies and procedures, and the accuracy and timeliness of payments.
• Actively participate in financial year-end processes and other duties as required.
• Provide payroll support, including onboarding, weekly paycheck data entry, and organizational maintenance.
• Other special projects as requested by the Controller or the Director of Finance.
  
  

Basic Qualifications

Education: High school graduate or equivalent plus business/accounting courses beyond high school preferred.

Skills and Experience: Two to three years of related financial/office experience required. Computer competency requiring word-processing, spreadsheet and database software knowledge and experience.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
  
  

Job Function

Finance

Department Office Location

USA - MA - Cambridge

Job Code

400104 Financial Assistant

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Salary Grade

051

Department

Finance

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

Full time. Monday through Friday. 35 hours per week.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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