Front Office Manager

Who is Prosek?

We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named 2023 Global Financial Agency of the Year by PRovoke Media.

Overview:

Prosek Partners seeks a bright, energetic Front Desk / Office Manager to support the day-to-day of our New York office. This person will work alongside our operations team and must be a polished and enthusiastic team player with a professional 'can do, no task too small' attitude.

Responsibilities

Primary:

• Serve as the first point of contact, welcoming all clients and guests and ensuring their needs are met
• Liaise with members of the operations team as a key part of company's infrastructure to implement new processes, maintain current ones
• Office Calendar Management:
• Arrange meetings, meals and phone calls both internally and externally utilizing Outlook, Zoom and iPhone calendar systems
• Construct agendas and calendar details, highlighting key events and requested meetings. Imperative to stay on top of what's coming up and what needs to be implemented should any time become available
• Meeting Coordination:
• Work directly with internal team members, account teams and clients as the point person in coordinating meetings
• Work with office manager and facilities coordinator to set up and break down conference rooms
• Drive and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events)
• Liaise with building management for ad hoc requests
• Executive Support - Handle light calendar management, expense reports and travel as needed for 1-2 executives at the firm
• Serve as a back-up administrative support to Partners when current executive assistants are out of the office
• Arrange internal and external meetings upon request
• Arrange business travel as needed
• Prepare and organize important documents as needed
  

Requirements

• 5 days in office
• Bachelor's degree from an accredited university
• 1-3 years of experience in an administrative capacity
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills
• Extremely organized and detail-oriented
• Self-starter, able to take initiative
• Must be resourceful and a strong problem-solver
• Works well in a collaborative environment
  
  

Our Core Values:

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.
  
  

Our Beliefs on Culture, Diversity & Belonging:

We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

The anticipated salary range for this position is $45,000-$60,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.