We are seeking a highly organized and detail-oriented individual to join our team as a Payment Processing and Administrative Support Specialist. In this role, you will play a crucial part in the efficient operation of our office by managing the collection and assembly of cost data, processing payment application requests, and ensuring compliance with NRCS (Natural Resources Conservation Service) policies and procedures.
Key Responsibilities:
Substantiate Payment Requests:
Compile and review supporting documents to substantiate payment requests
Ensure payment requests comply with long-term contracting provisions and obligated spending limits
Confirm land control, eligibility payments limitation, and signature authority
Complete payment checklists by accessing documentation from FSA and NRCS databases
Track Producer Requests for Wetland Compliance and Highly Erodible Land Assistance:
Maintain wetland determination and highly erodible land case files
Coordinate paperwork and record-keeping with the USDA Farm Service Agency
Track requests for appeals related to issued determinations
Prepare Map Update Determinations:
Update forms based on provided maps for accurate map rendering and program allocation
Prepare determination letters, certified mail forms, and other necessary correspondence
Assist Field Staff with Food Security Act Compliance Workload:
Mail notification letters, gather crop history information, and maintain calendars
NRCS Software and File Management:
Gain knowledge of NRCS software (Protracts, Fund Manager, FA Tracker, Conservation Desktop, Document Management System, Excel, NEST)
Establish and maintain participant files in Document Management System and Protracts
Easement Coordination and Monitoring:
Coordinate and engage with partners and landowners on easements
Maintain monitoring spreadsheets and enter data into NEST
Navigate CUA process to obtain signatures and upload forms
Review Accuracy of Documentation:
Review documentation for accuracy, compliance with regulations, and justification of vouchers, invoices, claims, and statements
Process program payment information and prepare documents for District Conservationist’s signature
Contract Maintenance:
Review existing contracts for modifications, non-compliance, transfers, cancellations, and payments
Ensure completeness of documents, obtain signatures, and enter appropriate information into Protracts
Maintain hard copy and Document Management System (DMS) files
Data Reporting:
Assemble reports from various data sources to assist NRCS in answering data calls related to accomplished work, demand for services, and administrative tasks
Administrative Tasks:
Maintain Civil Rights 530 folders on SharePoint
Maintain various team tracking documents on SharePoint, including completed contracts, workload progress, expiring contracts, payment, and modification tracking
Professional Development:
Participate in trainings, program calls, and team meetings to remain aware of current policy
Qualifications:
High attention to detail and organizational skills
Proficiency in NRCS software and Microsoft Office applications
Excellent communication and interpersonal skills
Ability to work collaboratively in a team-oriented environment
Understanding of NRCS New York program and financial policies
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
Industries
Internet Publishing
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