HR Administrative Assistant/ Coordinator - Seattle (Corporate)

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

Job Summary

This position will provide support and assistance throughout all areas of the HR Department, including record-keeping, file maintenance and HRIS entry. In addition, this position will support the Executive Assistant to the President of Shannon & Wilson.

Responsibilities

• Assist HR department in carrying out a variety of human resources programs and procedures for all company employees.
• Perform routine filing, scanning, and archiving of records to ensure record retention compliance.
• Assist Talent Acquisition Partner with posting job ads, screening resumes, conducting phone screens, scheduling interviews, reference and background screening and creating offer letters.
• Data management within our HRIS system and report writing.
• Support new employee orientation and on-boarding.
• Responsible for maintaining the milestone recognition program.
• Provide ongoing support to the Executive Assistant to include filing all contracts, registrations, collection letters, and master service agreements.
• Responsible for set-up and clean-up for Board/Office Manager meetings.
• Help coordinate logistics for companywide trainings.
• Perform other related duties as assigned.
  
  

Requirements

• Bachelor’s degree preferred or combination of relevant experience and high school diploma.
• 1-4 years of prior experience.
• Experience with HRIS database is preferred, Paylocity experience a plus.
• Excellent telephone, verbal, and written communication skills.
• The ability to keep sensitive information confidential.
• Excellent organizational skills and attention to detail.
• Enthusiastic collaborator willing to partner with others to achieve results together.
• Strong critical thinking skills.
• Good ethical judgment.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
  
  

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

• Employee ownership
• Comprehensive medical, prescription, vision, and dental coverage.
• Pre-tax health and daycare FSA
• Life and disability insurance
• Long-term care insurance
• Profit sharing and 401(k) plans
• Paid time off for vacation and sick leave
• 10 paid holidays
• Paid volunteer day
• Free parking
  
  

Level Placement

Typically, depending on an applicant's education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs.

• Salary range: $24.00 - $29.00 per hour
  
  

Shannon & Wilson is an Equal Opportunity Employer.

Shannon & Wilson participates in the E-Verify program.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.