Human Resources Payroll Manager

The Human Resource payroll manager will have a hand in a variety of aspects of HR, including primary responsibility in running a multi-state full cycle payroll processing. In addition, this role will be involved in generalist activities in the HR department. The ideal candidate has a deep understanding of building relationships with everyone throughout the company and becomes the "go-to“ resource when it comes to supporting all aspects of the employment experience from hiring to retirement. This is a contract role for approximately 6 months.

In a nutshell:

• You are a numbers nerd at heart: Preparing reports by collecting, analyzing, and summarizing data and trends is no sweat for you – you live for the details!
• You are a doer and thrive on autonomy: In this role you’ll get to Implement and assist with a wide variety of human resources programs and processes, including employment processing, payroll, compensation, 401k, benefits and total rewards, compliance management, training and development, records management, safety and health, talent acquisition, engagement, employee relations and retention, and more.
• You don’t mind an ‘all-hands-on-deck’ approach: Completing special projects and team projects by clarifying project objective, setting timetables and schedules, conducting research, developing and organizing information, completing tasks autonomously, and analyzing the results for continuous improvement
• You are a lock and key when it comes to information: Protects the organization's value by keeping information confidential
• You know employment law: Ensuring that the company is in compliance with federal and state laws
• Rolling with the punches: Assists with whatever other human resources task comes your way

The details

Primary responsibility: Payroll, benefits and reporting.

• Administers and maintains payroll records, processing, timekeeping functions for all US Martin Bauer Group companies.
• Collects and analyzes data and prepares reports for year end and as needed.
• Manages 401(k), Tax credits, unemployment and worker’s compensation reporting, compliance, and audits.
• Tracks and reports trends in turnover, absenteeism, overtime, and other HR metrics.
• Ensures compliance with internal and external rules and regulations for payroll administration, reporting, 401(k), state and federal tax credits, and compliance agencies.
• Collaborate with the accounting department for payroll reporting.
• Conduct data entry tasks related to payroll information.
• Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.
• Conduct benefits orientations and provide ongoing assistance to employees related to benefits
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives.
• Work with external administrator to manage COBRA.
• Review and respond to unemployment claims with appropriate documentation. Review monthly unemployment statements.
• Coordinate workers' compensation claims with third-party administrator. Follow up on claims.
• Prepare and set up meetings designed to help employees obtain information and understand company benefits and other related incentive programs. Ensure distribution of required employee notices.

Generalist Human Resources Responsibilities:

• Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Facilitate the hiring of qualified job applicants for open positions; collaborate with departmental managers to understand skills and competencies required for openings.
• Conduct or acquire background checks and employee eligibility verifications.
• Implement and conduct new hire orientation and employee recognition programs.
• Perform routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Attend and participate in employee disciplinary meetings, terminations, and investigations.
• Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices to maintain compliance.
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Partner with managers on any employment relations matters concerning their employees.
• Conduct exit interviews to gather feedback and identify areas for improvement.
• Provide administrative support to the HR Director.
• Performs other duties as assigned.

This is a remote-friendly position. Occasional in-person attendance at the office may be requested on short notice.

Job Requirements:

• 7+ years’ experience in payroll, benefits, and HR administration
• Bachelor’s degree in a related field
• At least 2 years previous experience running multi-state full cycle payroll through ADP WFN
• Knowledge of principles, practices and standards of payroll and benefits administration
• Must possess research and analytical skills
• State and federal labor laws and regulations, specifically related to HR, payroll and benefits administration, payroll and benefits tax, and government agency reporting requirements
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
• Excellent written and oral communication skills
• Impeccable organizational and time-management abilities
• Self-starter with the ability to handle multiple projects simultaneously
• Exceptional attention to detail as well as the ability to see the big picture
• Excellent customer service and organizational skills with a detail-oriented approach to problem solving
• Demonstrated ability to use discretion and confidentiality when presented with sensitive information

At Martin Bauer, Inc., we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, disability, marital status, sexual orientation, gender identity, gender expression, military or veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.