Jr. Meeting Planner

Our client, a Fortune 500 insurance and financial services organization, is looking to bring on a Junior Meeting Planner for a six month assignment at their offices in Newark, NJ.

Job Description:

• This team (3 direct team members, 1 existing contingent worker) provides support for onsite meetings – internal facing. They manage 3 conference centers, 2 event venues. Catering, audio-visual, furniture logistics. The volume has grown (intern season) and the manager gained approval to add one additional contingent worker to the team to handle the influx of volume.
• Planning upcoming meetings while coordinating events at the same time.
• The Junior Meeting Planner is primarily accountable for the logistical planning, coordination and onsite delivery of meetings held on premises on the company's Newark Campus. Meetings and conferences range in scope from small to midsize programs. Responsibilities include, but are not limited to:
• Partner with clients to plan, develop and successfully execute meetings in line with their goals.
• Coordinate AV, venue, catering needs, among other logistics, for each meeting/event
• Review on-site workload daily to ensure all aspects of planning have been addressed
• Providing on-site leadership of meetings
• Collaborating with internal third-party vendors and external sourcing to evaluate and procure resources within budget and negotiate vendor agreements as needed.
• Oversight of meeting/conference budgets and reconciliation
• Capacity to manage large volume of deliverables, meeting deadlines and responding to changing priorities
• Address urgent items swiftly and accurately

Experience:

• 1-2 years experience coordinating small to midsize business meetings (10-200+ attendees – these are business meetings typically, sometimes special events). Hospitality industry or any corporate space experience preferred.
• Experience coordinating catering, audio-visual, furniture logistics is a plus.

Skills:

• Strong professional presence, able to go above and beyond.
• Strong organizational, multitasking, communication skills.
• Can work independently.
• Outlook experience is a huge plus, but not required.
• Tririga data system and Cvent experience is a plus but not required.

If this sounds like you, please apply today!