Legal Administrative Assistant

Experience/Education

• Minimum of one year of administrative or secretarial experience in a professional services environment

• Provides administrative support including, but not limited to, telephone and receptionist services, logistical arrangements for meetings, maintaining calendars, and distribution of department mail. Prepares correspondence, documents, reports and spreadsheets.
• Maintains department files, central index of attorney personnel files, records, and calendars.
• Processes invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.
• Coordinates conference rooms including logistics for food and room set-up.
• Assists with the arrival and transfer process for all attorneys, including orientation schedules, providing office tours, and processing moving expenses.
• Assists with the departure process for attorneys, including coordinating with other departments as needed.
• Assists with attorney parental leave procedures and other leave procedures as needed.
• Assists with logistics for attorney training programs, including invitations, tracking RSVPs and follow up efforts, creating and distributing sign-in sheets and materials, creating name badges, and coordinating with Conference Services as needed.
• Assists with attorney bar admission process, annual bar renewals, and related reporting.
• Assists with preparation and maintenance of continuing legal education (CLE) applications and files.
• Assists with the administrative process for attorney evaluations.
• Assists with attorney engagement, integration, and retention efforts.
• Assists with tracking and monitoring of confidential legal personnel information.
• Assists with coordinating office moves.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Outlook, Word, Excel) with the ability to learn new software and operating systems
• Ability to interpret and follow instructions
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs