Legal Assistant

We are seeking a highly motivated Litigation Legal Assistant for our law firm client in Greenway Plaza. As a Legal Assistant, your primary responsibility will be to provide comprehensive support to the Attorneys and ensure the smooth operation of our legal processes. This role requires a proactive and detail-oriented individual who can contribute to the successful efforts of the firm.

Responsibilities:

1. Daily Filings: Stay up-to-date with day-to-day filings and ensure timely profiling and distribution to the team. Proficiently organize and send them to the respective individuals daily.
2. Calendar Management: Possess a strong knowledge of TRCP deadlines and effectively manage calendars. Be proactive, concise, and detail-oriented in maintaining and updating the calendar system, ensuring deadlines are met.
3. Email Management: Efficiently handle day-to-day emails, promptly responding to or forwarding them as necessary. Display excellent communication skills in both written and verbal correspondence.
4. Document Profiling: Electronically save documents received via email into our portal, demonstrating meticulous attention to detail. Organize and name files consistently and logically for easy retrieval and referencing.
5. Attorney Support: Keep track of multiple attorneys' schedules and reminders, providing them with timely updates and ensuring they are well-prepared for their daily activities. Assist up to three attorneys with various administrative tasks.
6. Communication Skills: Possess excellent interpersonal and communication skills to effectively interact with colleagues, clients, and external stakeholders. Demonstrate a high level of professionalism and confidence in all interactions.
7. Typing and Proofreading: Exhibit exceptional typing skills and attention to detail when reviewing documents for grammatical errors, ensuring accuracy and quality in all written materials.
8. Expense Assistance: Support attorneys in managing their expenses by accurately recording and organizing financial information, ensuring compliance with company policies.
9. Court and Mediation Support: Assist attorneys in making phone calls to the court, scheduling mediations, depositions, and other legal proceedings, ensuring smooth coordination and adherence to deadlines.

Requirements:

• Proven experience as a Legal Assistant with insurance defense litigation experience.
• Proficiency in legal filing systems and knowledge of TRCP deadlines.
• Excellent organizational skills with keen attention to detail.
• Strong communication skills, both written and verbal.
• High level of professionalism and ability to multitask in a fast-paced environment.
• Proficient in typing and skilled in proofreading.
• Familiarity with court procedures and legal terminology.
• Ability to work independently and collaborate effectively with a team.
• Proficiency in using technology tools and software relevant to the legal field.
• Prior experience with expense management and calendaring is a plus.